Administrative Assistant

**Job Description**:
**_CARE AND BE CARED FOR - THIS IS YOUR HOME_**

Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place.What will you do?Reporting to the Director, Quality and Risk, the Administrative Assistant will support both North Simcoe Muskoka and Central East geographies and is responsible for providing administrative support to management by organizing, coordinating, and expediting the flow of work while working effectively and collaboratively with management and external stakeholders.

Key Responsibilities
- Drafts, formats, transcribes, collates, and organizes briefing notes, packages, documents, and reports in response to questions and emerging issues
- Coordinates and arranges on-site and off-site meetings and events including logistics (e.g. Communication, location, meals, refreshments, equipment, materials/packages, RSVPs and travel/accommodation)
- Prepares for, attends and records minutes of meetings as requested including the preparation and distribution of agendas, minutes, and other meeting materials. This may involve follow up actions such as maintenance of action logs, notes, and related documentation
- Attends meetings and participates with committees, internal planning groups, task forces and working groups
- Creates and maintains an efficient filing and tracking system to manage and monitor information in accordance with the needs of the department
- Ensures compliance with directives, policies and procedures as established for the team
- Actively participates within cross-functional teams to advance the HCCSS’s strategic directions and operational activities
- Reports risks with causes, impacts or mitigations beyond scope of responsibility to management
- Follows safe practices related to the security and privacy of information
- Supports patient safety culture by ensuring work completed recognizes the safety of the patient(s)
- Other duties as required

What must you have?- Post-secondary diploma in office administration or equivalent
- Two (2) years of administrative experience
- Experience in a health care environment is an asset
- Knowledge of standard office administrative practices and procedures
- Proficiency in MS Office, including Excel, Outlook, Word, and PowerPoint, Access, and Visio
- Accurate keyboarding skills at a minimum of 45 wpm
- Excellent communication (verbal, written & listening) skills
- Demonstrated organization, record keeping, problem solving and decision-making skills
- Ability to organize daily workload in the presence of frequent interruptions, multiple demands, and deadlines
- Demonstrated ability to work independently and in a team
- Excellent interpersonal skills and demonstrated ability to facilitate effective working relationships with internal and external customers at all levels
- Interacts and communicates with judgment and discretion
- Demonstrated commitment to continuous improvement principles and practices1
- Self-motivated, focused, positive attitude, flexible, and proactive
- Ability to develop, organize, and implement office procedures and systems
- Proficiency in French is an asset

What do we offer?**We know wellness is supported with work-life balance. **In an inclusive culture committed to support your passion for continuous learning, growth, and innovation, we offer:
- Attractive comprehensive compensation packages and benefits
- Valuable development opportunities Membership in a world class defined benefit pension plan- Who are we?**We are Home and Community Care Support Services, ready to serve every person in Ontario.** We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centered care.Why join us?**If you’re interested**
**in driving excellence in care and service delivery**, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.Equity, Inclusion, Diversity and Anti-Racism Commitment-
- We thank all applicants for their interest; however, only those selected for an interview will be contacted._