Executive Assistant

5 days ago

Ajax, Canada REMAX HALLMARK FRASER GROUP REALTY LTD Full time

**Purpose of Role**:
The Executive Assistant, allows the Team Leader to focus on sales generation by managing a complete range of administrative support services for the brokerage. Understanding that flexible hours will be required in order to exceed client expectations that will include at times evenings and weekend.

**Role Accountabilities**:

- Strategically plans, co-ordinates and maintains scheduling of the Team Leader including anticipating, planning and execution for events and meetings of all types, travel arrangements, logistics, and document preparation
- Manage calendar including: organization, tracking of reminders & appointments
- Coordinating all administrative functions of the office in a professional and confidential manner, handling information requests, and other clerical functions
- Coordinate and organize meetings, conference calls, training programs, vendor relationships, travel arrangements and their related materials as required
- Maintains office administration by organizing office operations and procedures by adhering to established filing and checklist systems
- Effectively manage the accounts payable and accounts receivable with auditing precision while consistently reconciling on-time
- Accountable for revenue and expense tracking in coordination with head office, track Team Leader’s performance, providing regular sales reports on related financials
- Developing and implementing process improvements to reduce operational costs and improve efficiencies
- Manage the buyer/seller transaction from contract to closing, client database management, lead generation tracking, lead follow-up
- Overseeing daily tasks/priorities to prepare new listings to go on market in a timely manner, ensuring existing listings are in top quality showing condition
- Ensuring Client satisfaction throughout the buyer/seller transaction meets the highest standards set by the Team Leader
- Interacts regularly with Clients, team members, vendors and other agents with complete professionalism, tact and discretion
- Liaison with team members and Clients including driving to appointments on behalf of Team Leader
- Be available during office hours during the week and occasionally on weekends, with the understanding that sometimes longer hours may be required in order to exceed client expectations

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
- Work from home

Schedule:

- Day shift

Ability to commute/relocate:

- Ajax, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Executive Assistance: 2 years (required)

Licence/Certification:

- driving License and insurance (required)

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