Purchasing & Finance Coordinator

Spend your days surrounded by the beauty of Lake Simcoe. With opportunities across the Resort in both guest facing and behind the scenes roles, we have something for everyone.
Some of our guest facing opportunities include working on the Food and Beverage or Recreation and Leisure teams. Our Guest Services and Shuttle teams, or the FH Fine Food and Starbucks teams are also great opportunities to be in guest facing roles. During the summer months you could join the Marina or the Nest Golf Club.
If you are looking for a job that ensures the fundamental operations of our Resort run smoothly and typically work away from guests, our Culinary, Security, Maintenance, Landscaping, and Housekeeping teams would be a great fit for you.
Working at Friday Harbour is unlike anywhere else. Be a part of the action, contributing to this one-of-a-kind Resort.
Colleague Perks
- Complimentary golf (friends and family rates for your Guests)
- Complimentary use of recreational equipment (canoeing, kayaking, Fat Bikes, snowshoes, skates, etc.)
- Discounts at Friday Harbour retailers and restaurants
- Group medical and dental benefit coverage*
- Company matched pension plan and optional savings plans*
- Employee Assistance Program and free Headspace membership
- Exclusive Friday Harbour corporate partner discounts
- Training and development opportunities
- Colleague events and appreciation activities

Role Summary
3 days per week (Purchasing) - This role is responsible for the accurate and timely data management of the purchasing and inventory system as well as inventory control, purchasing, receiving and logistics. Maintaining successful relationships with key internal and external stakeholders are essential functions of this position.
2 days per week (Finance) - The role is responsible for the timely and accurate processing of vendor invoices and payments, as well as assisting in finance process improvement, internal control evaluations, and internal audit. This includes maintaining proper supporting documentation, investigating and resolving discrepancies and processing transactions in the system. The Accounting Coordinator will also assist and support the Finance team with administration, daily tasks and ad hoc projects.

**Responsibilities**:

- Receivable manager - responsible for creating and managing items and vendors in the purchasing and inventory system in a timely manner while ensuring data integrity.
- Assist with physical receipt of incoming deliveries for Resort operations and receive into the system as required.
- Investigate and manage cost price control and maintenance, supporting departments across the resort.
- RFP & RFQ and tendering processes.
- Work with the Purchasing Manager on supplier negotiations & vendor management.
- Ensure shipments are accurate and contain proper documentation.
- Refuse acceptance of damaged, unacceptable, or not to standard product.
- Assist with incoming and outgoing courier packages
- Manage operational inventory including re-order, picking, issuing, and delivering.
- Perform spot counts for business units to ensure continuous inventory accuracy.
- Perform inventory counts as required for operational inventory.
- Process vendor invoices, ensuring proper coding, approvals, and timely payment across multiple departments and companies.
- Match purchase orders, invoices, and receiving documents in accordance with company policy.
- Maintain vendor accounts, including communication, statement reconciliations, and resolving discrepancies.
- Prepare and process weekly cheque runs, EFTs, and wire payments.
- Record and reconcile intercompany payables/receivables accurately.
- Ensure compliance with tax regulations (e.g., HST/GST) on applicable invoices.
- Maintain accurate AP records and assist in month-end close procedures.
- Assist with completed of standard operating procedures and internal financial controls
- Support the implementation and monitoring of internal controls within the AP and broader finance function.
- Contribute to developing and updating finance SOPs and process documentation.
- Compliance with all safety regulations of assigned tasks and ensure a clean and safe working environment with active participation in the health and safety program.
- Other duties as assigned.

**Requirements**:

- High school diploma or equivalent.
- Business or Accounting diploma preferred.
- 1 year work experience in a supply chain environment.
- Knowledge of purchasing, shipping and receiving operational procedures.
- Knowledge of inventory procedures, within Retail and Food and Beverage.
- Strong computer skills with proficiency in Enterprise Resource Planning systems & MS Office suite.
- Experience with Birch Street preferred
- Must possess excellent customer service skills
- Strong verbal and written communication skills
- Detail-oriented and works with a high degree of accuracy
- Ability to multi-task in a fast-paced environment
- Valid G driver’s license
- Must be extremely responsibl