Events Coordinator

**Events Coordinator**

The Town of Bradford West Gwillimbury offers a return to small town charm while being one of the country’s fastest growing communities. We are a vibrant, thriving community that possess a sense of pride and where community spirit prevails. Our town is committed to being a complete and healthy community where there are opportunities for everyone to contribute and to benefit. We are looking for a highly motivated professional to contribute to the Events & Cultural Services Division.

Reporting to the Leisure Events & Marketing Supervisor this role develops and maintains relationships with sponsors, advertising customers, and third-party service providers and secures revenue through event sponsorship and various advertising opportunities in Town facilities.

**Duties and Responsibilities**
- Leads the organization of sponsorship acquisition, including sponsorship promotion, communication, invoicing, event participation and appreciation which includes on-site event presence and communication.
- Secures and prepares grants to support the successful execution of Town events.
- Promotes and actively solicits sponsorships to achieve prescribed annual goals. Prepares and performs client presentations outlining the Town’s various sponsorship opportunities.
- Develops and maintains a corporate sponsorship database.
- Coordinates the facility advertising program at Town facilities.
- Responsible for all file and contract maintenance, coordination of invoicing, negotiation of terms, and implementation and processing of agreements for all of the above.
- Researches, prepares and secures various grants to support the operation and expansion of Town events.
- Liaises with clients and designers to develop a clear understanding of the clients’ promotional requirements including assisting with the content and design of the print material as required.
- Maintains statistics and records and prepares reports making recommendations in the areas of needs assessment, evaluation, policy and procedures to the Supervisor.
- Works with external organizations and oversees the permitting process for third party events at the new Public Square.
- Establishes and manages a permitting process for all third-party events held at the Public Square
- Communicates and collaborates with Town staff to ensure all necessary arrangements are made for the successful execution of third-party events.
- Assists with the development of municipal events including the planning, scheduling, budgeting, risk management, promotion, execution, and evaluation of programs and events.

**Key Competencies and Qualifications**
- Degree in Advertising and Marketing, Business Administration or related discipline.
- Diploma or certificate in Event Management and/or Graphic Design would be considered an asset.
- Four years of experience in marketing, sales, fund development, print advertising and/or promotion.
- Thorough working knowledge of advertising and sponsorship concepts and strategies.
- Experience in grant writing, including researching, preparing and submitting successful grant proposals to secure funding for programs and events is required.
- Strong negotiation and persuasion skills to secure and retain sponsors/advertising clients.
- Excellent presentation and report writing skills to present new ideas and concept to the customer and potential sponsors.
- Ability to deal courteously and effectively with tact and diplomacy with all levels of staff, the public, community groups, agencies/organization, and other departmental contacts.
- Proficient with information technology systems including Microsoft Office. Experience with contact/information management software would be an asset.
- Exceptional organizational skills, with the ability to prioritize work and meet deadlines under pressure.
- Strong communication and customer service skills and ability to deal courteously and effectively with internal and external contacts.
- Ability to promote a culture of inclusiveness and work with a diverse population of employees, participants, agencies and the public.
- Availability to work flexible hours as may be required for meetings or events.
- Ability to complete a Criminal Record and Judicial Matters Check upon hire.

The position offers a salary range of $72,783 to $88,468 (2025 rates) based on a 35 hour workweek plus a competitive benefit package and an option for flexible work arrangements.

To explore these challenging opportunities further, we invite qualified applicants to visit the current opportunities section of the Towns career site. Closing date for this position is Feb 4, 2025.

**_The Town of Bradford West Gwillimbury is committed to providing accommodations based on any human rights protected grounds and in accordance with the AODA, throughout the recruitment and selection process. If you require accommodation, please notify us when contacted for an interview and we will work with you to meet your needs._