Advancement Coordinator

Are you interested in helping to create a Brighter World?

McMaster University fuels curiosity, inquiry, and discovery. Every day, we push the boundaries of knowledge through our world-class, interdisciplinary research and our ground-breaking approaches to teaching and learning. Our students, researchers and staff are among the best and brightest.

University Advancement at McMaster University is an integrated department that encompasses the areas of Development, Alumni Engagement, Stewardship, and Advancement Services & Operations. These areas work collaboratively to support McMaster’s top strategic priorities, particularly through Faculties and units across campus: coordinating activities and work as a team to build relationships, reputation, and resources on behalf of the University. Within University Advancement, McMaster’s Development team is an award-winning group with a collective will to achieve ambitious goals. The team is responsible for strengthening McMaster's relationships, securing gifts, pledges, estate gifts, and other forms of private revenue, and developing a community of funders and supporters for the University. We are seeking an equally talented Advancement Coordinator to support our ambitious goals.

Our vision is: Together, we enable McMaster to advance human and societal health and well-being.

Our mission is: Inspired by McMaster’s tradition of collaboration and innovation, we strengthen relationships, reputation, and resources in pursuit of our goal to be the best.

University Advancement’s approach to realizing our mission and vision reflects these core values and principles: Integrity, Quality, Respect, Service, Strategy and Teamwork.

**Job Summary**:
Working closely with the Executive Advisor, Development, the position responsible for supporting the department’s efforts to:

- build and maintain positive relationships with key internal and external University partners such as alumni, funders, volunteers, and members of the broader community;
- engage with and maintain positive relationships with faculty, staff, students and the University;
- strengthen the University’s reputation; and
- help ensure strategies that facilitate new resources for the University and its’ Faculties and units are well-planned, coordinated and executed.

**Accountabilities**:

- Provide front-line service to the University’s internal partners to ensure efficient flow of office and production services.
- Assist in the development of relationships between external partners and the University.
- Support planning, coordination and execution of projects and/or initiatives involved in the implementation of donor strategies.
- Support the coordination, organizing, assembling, and dissemination of communications.
- Assist in the reporting on impact of gifts and recognition efforts for donors, along with supporting frontline development work.
- Provide administrative support, as directed by team, in alignment to their goals and objectives.
- Coordinate, organize, maintain, and provide information, implement efficient record keeping systems and ensure completion of all procedures.
- Assist in the development of strategies to identify and cultivate potential relationships with a variety of external and internal partners and build face-face relationships with them.
- Coordinate and support pre
- and post-visits, strategic meetings and discussions, tours and/or events by engaging with individuals and groups for scheduling and booking purposes, developing and coordinating all communications (i.e. itineraries, agendas and briefing notes) and coordinating physical resources (i.e. space, technology, catering).
- Develop strong working relationships with key contacts and stakeholders within the internal and external community for the purpose of promoting the activities and programs across the University and withing Faculties or Units.
- Assist in the development of content and messaging directed towards key strategic audiences.
- Evaluate on-going programs and recommend modifications and improvements.
- Play a key role in the advancement team and contribute to the team mission of growing the reputation, relationships, and revenue of the Institution.
- Update and maintain information in various databases including Advance, and effectively use computer systems designed to manage information on McMaster’s advancement program.
- Participate, from time to time, on a variety of project and work teams in University Advancement.

**Qualifications**:

- 3 Year College Degree in a relevant field of study. A McMaster University degree is an asset
- Requires 2 years of relevant experience
- Volunteer management experience
- Planning experience and superior communication and interpersonal skills are required to plan, coordinate, and oversee communications targeting alumni, students, media, government, community members, faculty, staff and University senior administration.
- Superior interpersonal and communication