League Administrator

**Overview**
League1 Ontario seeks an experienced and efficient sports administration professional to fill the role of League Administrator to manage all levels of the league’s competition.

The League Administrator will ensure the successful execution of their day-to-day operational duties, contributing to the overall success and reputation of League1 Ontario.

The League1 Ontario League Administrator will also provide administrative support to the Managing Director of our sister league, League1 BC, as required.

**Key Responsibilities**

**League Administration**:

- Develop and maintain a league operations task list detailing key due dates.
- Support senior management with the updating of league manuals and the creation of new policies and procedures.
- Create and manage an annual league operations calendar, which sets out the regular season and playoff match windows for each tier of competition and clearly communicates deadlines for critical administrative activities for all clubs and stakeholders.
- Collaborate with clubs, senior management, and the league’s Communications and Marketing teams to prepare and distribute the official match schedule for all levels of League1 Ontario competition in accordance with league regulations.
- Manage the approved league schedule, including rescheduling as required.
- Assign Team and Match Official uniform colors for each match.
- Review match forms sheets with the Information Systems Manager weekly to ensure accuracy.
- Assess standards compliance reports with the League Operations Manager each week and manage the assessment of sanctions for non-compliance.
- Schedule and support all league meetings(in person and online).
- Provide general league administration support to the Managing Director of League1 BC as requested.

**Event Management**:

- Coordinate all league-hosted competitions, meetings, and events in collaboration with senior management, contractors, and other third parties.
- Arrange catering for league-hosted events as required and within the approved budget.
- Procure trophies and awards for the Year-End Awards Night within the approved budget.

**Stakeholder Communication**:

- Support Senior Management and the Board of Directors with all internal and external communications.
- Serve as the primary point of contact for clubs, team officials, players, match officials, governing bodies, and others (excluding media, who should be directed to the Communications Department).
- Resolve inquiries and concerns promptly and professionally.

**Discipline Code Management**:

- Collaborate with the Discipline Chair to administer league discipline,
- Administer “Discipline By Review” cases and assess penalties and sanctions in accordance with the league’s Discipline Code and Ontario Soccer policies.
- Serve as Case Manager for all discipline cases that are heard by a discipline panel.
- Communicate disciplinary decisions clearly to Players, Team Officials, and Clubs, providing necessary documentation (including rights to appeal).

**Budget and Financial Oversight**:

- Assist in developing and managing the league budget, including tracking expenses throughout the year and analyzing monthly reports generated by the finance department.
- Manage budget lines associated with match officials (e.g., match fees, travel reimbursement, etc.) together with the Director of Officials.
- Support Accounts Receivables and Collections and supporting Accounts Payables (with specific emphasis on ensuring timely expense submissions by contractors and match officials).
- Identify cost-saving opportunities without compromising the quality of league operations.

**Reporting**:

- Provide reports as requested by the Board of Directors, senior management, or the finance department
- Maintain essential league documentation in a manner that is accessible but secure

**Qualifications**:

- Bachelor’s degree and/or equivalent experience in Sports Management, Business Administration, or a related field.
- 3+ years of experience in league/sport administration and operations.
- Experience scheduling leagues and sports event management is an asset.
- Knowledge of FIFA, Canada Soccer, and Ontario Soccer competition regulations is beneficial.
- Proficiency in league management and scheduling software, project management tools, and Microsoft Office/Google Workspace is an asset.
- Experience with the COMET competition management platform is a significant asset.
- Strong organizational, analytical, and problem-solving skills, with the ability to manage multiple priorities under tight deadlines.
- Excellent verbal and written communication skills.
- Experience managing budgets.
- Flexibility to work evenings and weekends during the season.
- Ability to travel within Ontario and Canada as required.
- Must have a valid driver's license and ready access to a vehicle.

**Key Skills**:

- Superior project and task management skills
- Conflict resolution and problem-solving
- Data accuracy and attention t