First Impressions/ Administrative Assistant

6 days ago

Lower Sackville, Canada ReCar Halifax Full time

**Be the First Impression That Makes a Lasting Impact - Join ReCar Halifax**

At ReCar Halifax, we believe every great guest experience starts with one thing**:you**. While most companies might call this position _Receptionist_ or _Administrative Assistant_, we know it’s far more important than that. That’s why we proudly call it **First Impressions**—because you’ll be the heartbeat of our dealership and the first connection to our guests.

This role is critical to keeping our team organized, our customers happy, and our dealership running smoothly. You’re not just answering phones—you’re setting the tone for everything that follows.

**What You’ll Be Responsible For**:

- ** Create outstanding guest experiences** - whether in person, over the phone, or online, you ensure everyone is warmly welcomed and supported.**Answer inbound calls** as the first point of contact and direct guests with professionalism and positivity.**Manage all dealership keys** - follow key management policies and perform regular audits to ensure security and accountability.**Post invoices and reconcile payments** - work closely with the team to ensure accuracy in financial entries and vendor transactions.**Track guest traffic** accurately using our Customer Relationship Management (CRM) system, supporting performance and reporting.**Tackle administrative tasks** - from organizing documents to managing gas purchase orders, you help the branch stay sharp and efficient.**Maintain a clean, professional environment** - take pride in ensuring the branch always looks its best.
- ** Pitch in wherever needed** - support your team and manager with a variety of administrative and operational tasks.

**What We’re Looking For**:

- Organized, detail-oriented, and able to manage multiple responsibilities efficientlyHonest and reliable, with a strong sense of accountabilityProficient in Microsoft Office (Word, Excel, Outlook) and Google DocsExceptional personality with a genuine desire to make people feel amazing
- Previous office and/or customer-facing experience is a definite asset

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