Accounts Receivable/general Ledger Clerk

**Accounts Receivable/General Ledger Clerk**
Department: Finance
Classification/Level: CS-4
Employment Status: Regular Full-Time

**Accounts Receivable**

**Position Summary**
The primary function of the Accounts Receivable Clerk (ARC) is to perform the day-to-day processing of the accounts receivable transactions to ensure that M'Chigeeng First Nation's (MFN) finances, as they relate to revenues, are recorded in an accurate and timely manner.

**Reporting Relationship**
The ARC reports to the Finance Manager (FM).

**General**
- M'Chigeeng First Nation Post Office
- Live and promote the Vision, Mission and Values of MFN
- Comply with all MFN policies and processes
- Identify areas for efficiency improvements (LEAN methodology) within the Accounts Receivable function
- Notify supervisor of any discrepancies or non-compliance with policies and processes
- Maintain the financial records, as it relates to revenues and accounts receivable, for the following affiliates to MFN:

- M'Chigeeng first Nation
- She'ndwin Teg Gaming Commission
Mother Earth Renewable Energy (MERE)
HIAH
- M'Chigeeng First Nation Post Office

**Accounts Receivable Sub-ledger**
- Record accounts receivable and revenues in an accurate and timely manner
- Ensure that customer information is accurate and up-to-date
- Reconcile the accounts receivable sub-ledger to the general ledger

**Collections**
- Review and monitor the aged receivable listing
- Recommend an allowance for doubtful accounts
- Prepare a summary for recommended write offs to be submitted to the FM on a regular basis

**Supports to Others**
- Respond to customer enquiries with a focus of maintaining good relationships
- Inform Department Managers (DM) and FM of expected and received revenues on a regular and consistent basis
- Assist DMs with queries and budget preparation, as it relates to revenues
- Support the FM with reports to the Enaagdenjged and or Chief and Council

**Accounts Receivable - General**
- Receive, verify and issue receipts for all revenues for MFN
- Prepare and make bank deposits on a regular basis
- Maintain accounts receivable filing and record systems
- Accept online electronic payments through the BMO Merchant Bill Payments module
- Reconcile and prepare schedules for all major funders, for example, Indigenous Services Canada
- Record and mail accounts receivable items and/or send to other departments for mailing
- Perform month end accounts receivable process in support of the preparation of monthly unaudited financial statements
- Complete the accounts receivable working papers for the year-end financial audit

**General Ledger**
- Maintain the general ledger in an accurate and timely manner
- Create accounts and departments in consultation with the FM
- Complete all general ledger adjusting journal entries
- Maintain accurate deferred contribution summaries
- Reconcile monthly, all banks for MFN and its affiliates as mentioned above
- Maintain the fixed asset sub-ledger, when implemented
- Reconcile the inventory sub-ledger to the general ledger, when implemented
- Prepare month end and year end accruals with the support of the Accounts Payable Clerk
- Distribute monthly, actual financial results with budgets to the Department Managers (OM)
- Prepare and maintain an Excel departmental budget template that rolls into a summary
- Pre-populate departmental salary date prior to distributing template to DMs
- Populate departmental budgets into a template and when final, import to accounting software
- Print system generated draft month end financial statements for MFN and applicable affiliates as mentioned above, for the FM's review
- Complete pertinent working papers in preparation for the year-end financial audit

**Other**
- Undertake personal professional development benefitting MFN
- Complete other duties as assigned by the FM

**Qualifications (Education, Certifications, Experience, Licensure)**
- College Diploma in accounting or related field; and
- Minimum of two (2) years previous work-related experience with accounts receivable
- Previous experience working with First Nation organizations is an asset
- Knowledge of the Anishinabek culture and traditions as well as, fluency in the Ojibwe language or willingness to learn, are assets

**Competencies - Technical**
- Proficiency in accounting skills
- Strong numerical skills
- Strong attention to detail and analytical skills

**Competencies - Behavioral**
- Teamwork and collaboration orientation
- Service and quality orientation
- Professionalism (time management, communications, strict confidentiality, punctuality and regular attendance)

**Criminal Reference Check (CRC)**
CRC must be current (30 days) and must be the original document. MFN is in a position of trust with its band members and is committed to providing a safe and secure work environment.

**General Ledger Clerk**

**Position Summary**
The primary function of the General Ledger Clerk (GLC) is to perform the day-to-day general ledger