Human Resources Administrator

2 weeks ago

Mississauga, Canada Vaco Full time

Position Purpose:
Responsible for working with business partners, HR business partners, shared services and payroll team to ensure data and administration and managing national and international employee onboarding related data and ensuring it is added correctly to the HRIS systems.

Key Accountabilities:

- Responsible for employee onboarding administration including pre-screening, contracts, and background checks for new hires, extensions and probations
- Process new hires, including preparing offer letters, obtaining position numbers, inputting on orientation schedule and preparation of employee file
- Ensure new hire paperwork is received and completed properly, including entering I9 eligibility information is entered into system within 3 days of hire
- Responsible for retrieving and reviewing background checks received from our third party administrator and resolving any discrepancies noted.
- Conduct pre-employment new hire background checks such as OFAC/OFSI
- Process SAP changes including transfer employees between transits, open new transits on SAP, process title change, etc.
- Work with our external immigration legal counsel regarding all aspects of VISA/immigration related issues
- Prepare and process invoices for signature
- Create and produce various reports as requested
- Process termination notices to ensure employees are terminated from SAP in a timely manner
- Preparation of new hire and termination kits
- Distribute quarterly loan statements for staff loans
- Arrange events and off-site meetings
- Assist with the year-end process
- Assists with special projects as assigned
- Provide back up support for other HR team members
- Ensure processes are completed and identify process improvements

**Job Type**: Fixed term contract
Contract length: 07 months

Pay: $15.00-$17.00 per hour

Schedule:

- 12 hour shift

Application question(s):

- Graduation with Human Resource Background

**Experience**:

- Human resources: 1 year (preferred)

**Language**:

- French and English (preferred)

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