Administrative Assistant

**About Us**:
Sarnia Golf & Curling Club (SGCC) is one of Southwest Ontario’s leading private clubs. We have been around for 112 years providing its members with premier golf, curling, and dining experiences. SGCC strives to create memorable experiences through creative, consistent, and courteous service.

**What is it like working with us?**

Located in Sarnia, a beautiful city on Lake Huron's shores, Sarnia offers a great quality of life with affordable living, excellent schools, and healthcare facilities with exceptional recreation and leisure services.

At SGCC, we celebrate and empower our team members while we embrace them for the unique contributions they bring. We have a dynamic management team that believes in building an inclusive workplace that is rewarding, team-oriented, and supportive. We advocate for a fun working environment where employees feel happy, engaged, and motivated and look forward to coming to work each day.

Our team members are valued through all actions, thoughts, and words. At SGCC, everyone is encouraged to seek out opportunities for personal and professional growth to be their best selves every day.

**Key Responsibilities**:
SGCC is currently looking for an **Administrative Assistant (Front Desk and Accounts Payable)** to undertake the following key responsibilities:
**Front Desk**:

- Greet and welcome members, guests, and vendors with a professional and friendly demeanor.
- Answer and direct incoming phone calls, taking messages and forwarding calls as needed.
- Maintain an up-to-date club directory.

**Accounts Payable**:

- Process invoices and other financial documents in a timely and accurate manner.
- Verify and reconcile vendor statements to ensure the accuracy of accounts payable records.
- Collaborate with department heads to obtain proper approval for invoices.
- Prepare and issue payments to vendors, ensuring adherence to payment terms and company policies.
- Maintain organized records of invoices, payments, and related financial documents.

**General Administrative Support**:

- Assist with various administrative tasks, including data entry, filing, photocopying, and faxing.
- Reconcile and update the daily sales, accurate reconciliation of all payment methods.
- Balance and distribute cash gratuities to servers on a weekly basis.
- Weekly banking as required.
- Take accurate and detailed minutes of meetings, ensuring all discussions, decisions, and action items are captured.
- Prepare and distribute meeting agendas.
- Perform other administrative duties as assigned by the management team.

**Qualifications**:

- Completion of a high school diploma or equivalent. An associate degree or diploma in Business Administration or a related field is considered an asset.
- Previous experience as an administrative assistant, receptionist/front desk, or in accounts payable is preferred.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong attention to detail and the ability to manage multiple tasks simultaneously.
- Capacity to maintain a high level of confidentiality and professionalism.
- Solid organizational and time-management abilities.
- Familiarity with basic accounting principles is desirable.
- Knowledge of Canadian accounting standards and practices is a plus.
- Understanding golf or country club environments is an advantage.

**Work Conditions**:

- The Administrative Assistant may be exposed to confidential and sensitive information and is expected to maintain the utmost discretion and confidentiality.
- Schedule is Monday to Friday, 9:30 am to 3:00 pm

**We Provide**:

- Competitive wages (wages based on experience) and benefits package.
- Supportive and positive team environment
- Growth opportunities
- Discounts on Staff Meals
- Staff golfing privileges and discounts on membership
- Development and training opportunities
- Free on-site parking
- SGCC is an equal-opportunity employer. We are committed to providing an inclusive and barrier-free work environment. If you require accommodation at any point during the recruitment and selection process, please let us know._

**Job Type**: Part-time
Part-time hours: 27.5 per week

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Sarnia, ON N7V 1X7: reliably commute or plan to relocate before starting work (required)

Work Location: In person