Portfolio Finance Manager, Faculty of Science

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Accounting, Level D

Job Title

Portfolio Finance Manager, Faculty of Science

Department

Finance Support | Dean's Office | Faculty of Science

Compensation Range

$7,622.83 - $11,886.67 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

June 22, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

The role of the Portfolio Finance Manager is to provide high level financial and budgetary analysis and reporting to the Faculty of Science, in support of strong budget management. The Portfolio Finance Manager reports to the Assistant Dean, Finance, Facilities and Operations, and works closely with Department Administrators, Department Heads and Associate Deans to provide strategic financial information and support.

A significant portion of each day will be spent dealing with complex and strategic financial and data issues. Must be able to deal with changing priorities and multiple deadlines. Must be able to build relationships and work collaboratively to provide support for academic and departmental priorities.

Organizational Status

The Faculty of Science is one of the largest and most complex faculties within the University, consisting of more than 400 faculty members, 500 staff and research personnel and over 10,000 undergraduate and graduate students. It encompasses more than 20 large and complex buildings. The Faculty is organized into 9 academic departments, 3 interdisciplinary academic units, 7 research institutes, and 2 public venues. Its overall annual budget is approximately $300 million, of which $170 million is the operating budget.

The Portfolio Finance Manager reports to the Assistant Dean, Finance, Facilities and Operations, and is part of a finance team providing financial leadership to the Faculty. The Assistant Dean, Finance, Facilities and Operations, reports to the Dean of Science and to the Comptroller of UBC. The role works with Department Administrators and Heads, Associate Deans and central UBC Financial units.

Work Performed

Management Reporting, Financial and Budget Analysis

Working collaboratively with the Assistant Dean, Finance, Facilities and Operations, Department Administrators, Department Heads and Associate Deans:

- Develops and implements consistent financial and budgetary reports/systems and structures for the Faculty of Science and Science Departments that enable the Dean’s Leadership Team and Department Heads and Administrators to monitor the financial health of the areas in their responsibility, including quarterly financial reports, financial models, estimates, summaries of results, and variance analysis built from information from the university-wide systems.
- Develops and implements processes that can be readily maintained and used by others to create, gather and compile financial data and estimates into meaningful financial formats to support the development of budgets and financial projections for the Faculty ensuring consistent practices between departments and within the Faculty as a whole.
- Performs granular analysis of actual costs for the Faculty as a whole, including analysis of budget drivers such as salary and benefit costs, travel costs, etc. and sets up systems to monitor these.
- Reviews financial reports for the Faculty to identify potential issues and works to resolve issues with Administrators and Department Heads.
- Develops and maintains expert knowledge in UBC’s financial systems (including Workday and Adaptive Planning) and other relevant UBC databases (including tuition and student data) to be able to extract and analyze data relevant to financial analysis and forecasting and to act as a point of contact with department personnel to assist in their accessing or understanding of financial reports.
- Under the guidance of the Assistant Dean, Finance, Facilities and Operations, guides the process and technical preparation of the quarterly forecasts and annual budget in the Faculty by providing departments with strategic, technical and practical guidance and support to enable them to prepare accurate projections for upcoming years in a c