Information Access and Privacy Analyst

**Job Description**:
**Information Access and Privacy Analyst**

**Competition Number**:25/174

**Posting Scope**:Internal / External

**Posted Date**:October 2, 2025

**Closing Date**:October 23, 2025, 4:30 PM PST

**Department**:Legislative Services

**Posting Type**: Continuous (Regular Full-Time)

**Work schedule**:Monday to Friday ( 35 hour work week)

**Salary**:$ 55.64 per hour, Pay Grade 17

**Job Code**:4349

**Employee Group**:This is a CUPE Local 50 position

**Number of Vacancies**:1

**WORK FROM HOME**

**FLEX**

**POSITION FUNCTION**

**KEY DUTIES**

Process access requests in accordance with the _Act_. Consult with applicants to

clarify the request and manage and direct on the collection of records responsive to FOI requests. Prepare and communicate fee estimates to applicants; identify records or parts of records that may be excepted from disclosure. Consult with City staff and/or third parties for this purpose; make recommendations to the City’s FOIPPA Head regarding exceptions from disclosure, including research and interpretation of _the_ _Act_ to support recommendations; prepare and provide response to request; administering the records access process, including logging, updating and maintaining records access request files and databases, redacting documents for pro-active disclosure of City documentation.

Provide privacy advice to City staff and the public, and administer policies and procedures respecting the privacy provisions of FIPPA, including: undertaking Privacy Impact Assessments (PIA), provide direction to staff undertaking PIA; administer information privacy protection policies and procedures to ensure the security of personal information held by the City; monitor and review corporate information privacy protection practices, identify and report deficiencies and making recommendations to the Head to improve practices. Investigate, contain and resolve minor information privacy breaches; provide process advice on major privacy breaches; assist in the preparation of materials to support the City’s response to a privacy complaint to the Office of the Information & Privacy Commissioner.

Develop, recommend, and implement policies and procedures that guide City processes respecting record access requests and information privacy protection, including researching and analysing _the_ _Act, _case law respecting _the_ _Act_ and best practices. Analyse City policies and procedures to assess compliance with _the Act and_ make recommendations to effect compliance with _the Act_; undertake assigned policy development initiatives to improve City policy and procedures and assist with implementation; advise City staff on _the_ _Act_, and City policies and procedures that relate to _the_ _Act_.

Recommend and develop in-service training initiatives for City Staff regarding access requests and information privacy protection. Represent the City at external meetings and forums respecting _the Act,_ including discussions, mediation and or investigations with the Office of the Information and Privacy Commissioner; respond to requests for consultation from other public bodies.

Perform related duties where qualified.

**INDEPENDENCE**

Work is generated by requests from the public and staff or is assigned by supervisor.

Issues such as final approval of recommendations respecting specific statutory functions or decisions under _the Act_ are referred to the Head.

**WORKING CONDITIONS**

**Physical Effort**:
Normal

**Mental Effort**:
Long periods of intense concentration while reviewing and redacting records, conducting research and developing policy and procedures. (frequent)

Meet constant legislated timelines. (frequent)

**Visual/Auditory Effort**:
Focus on a variety of source data and computer for short periods. (frequent)

**Work Environment**:
Office.

**KEY SKILLS AND ABILITIES**

Organize and prioritize work.

Working level operation of current City word processing, spreadsheet and related departmental software.

Synthesize and analyse information and compose reports and documents.

Interpret related policies, regulations, legislation and case law.

Exercise judgment and make recommendations consistent with the law.

Coordinate and facilitate training sessions.

Maintain accurate records.

Establish and maintain effective working relationships.

Represent the City to the public and outside agencies.

**QUALIFICATIONS**

**Formal Education, Training and Occupational Certification**:
Completion of a university undergraduate degree in Public Administration, Law, Information Management, Library or Archival Studies, or a related discipline. (4 years)

Certified Information Privacy Professional (CIPP)

**Experience**:
5 years of related experience working in the field of records access and/or information privacy protection in a public body.

Or an equivalent combination of education and experience.

**OTHER**:
Maintain an up-to-date knowledge of relevant legislation and regulations.

May be reque