Finance Administrator

The Western Ottawa Community Resource Centre is committed to providing services that respond to the diverse needs of our community. As an equal opportunity employer, we work to ensure equality of treatment and opportunity for all employees and applicants.

***

Reporting to the Director of Finance & Corporate Services, the position is responsible forpayroll, accounts payable, accounts receivable, donation processing, and general administrative duties.

**PRINCIPLE RESPONSIBILITIES AND DUTIES**

Accounts payable
- Prepare, verify, acquire signatures and process payables on a bi-weekly basis;
- Process/print cheques, create online payment batches and coordinate payment approvals.

Accounts receivables
- Prepare & process all incoming payments & donations;
- Print off and process all e-commerce and direct deposit payments;
- Process telephone donations as needed;
- Prepare deposit reconciliation sheets;
- Deposit cheques and bring cash deposits to the bank;
- Create bank reconciliation sheets for the accountant.

CIMS (Client Database)
- Process all client payments;
- Reconcile all client payments against bank deposits;
- Process client account adjustments as requested by programs;
- Monthly follow up of open debits & credits;
- Monthly follow up of VAC & GHP client accounts.

Payroll
- Prepare bi-weekly payroll changes and input payroll information;
- Prepare bi-weekly payroll spreadsheet;
- Prepare bi-weekly Group RSP staff payroll contribution spreadsheets and cheque to London Life;
- Prepare annual Employee Health Tax return in accordance with Ontario Ministry of Finance regulations;
- Prepare T4’s and Records of Employment;
- Follow-up on any payroll issues with the appropriate authorities;
- Prepare other payrollrelated information and analysis as requested.

Donations
- Enter all donor contact information and donation information into the donor database;
- Ensure accuracy of data in donor management database, including mailing lists, donations, etc.;
- Ensure the timely production of acknowledgement letters & charitable tax receipts;
- Fulfill data and reporting requests, including the production of donor lists, regular progress reports and extractions of data from the database for analytical purposes;
- Reconcile fundraising revenues between the fundraising system and the accounting system on a monthly basis.

General Duties
- Maintain, track and reconcile petty cash, bus tickets;
- Other related duties as assigned.

**BACKUP** **RESPONSIBILITIES AND DUTIES**
- Process and follow up on monthly A/R invoices
- Bank Reconciliations

**QUALIFICATIONS**

Education & Experience
- A minimum of 5 years of A/R and A/P experience;
- Completion of payroll training or payroll practionner strongly desired
- Successful completion of secondary school diploma an asset;
- Strong interpersonal, problem solving and organizational skills;
- Ability to multi-task and prioritize around tight deadlines;
- Strong communication skills, both written and verbal;
- Available to work flexible hours;
- Commitment to maintaining confidentiality.

Language
- Ability to communicate fluently in English - spoken and written;
- Ability to communicate fluently in French considered an asset.

Computer Competencies

Experience with Sage or other accounting software;
- Experience with donor software;
- Strong Excel Skills.

**Salary/Hours**:

- Starting salary is $45,000 - $55,000 per annum;
- 35 hours per week

WOCRC's remuneration includes fair and competitive compensation, a comprehensive benefits package, an exceptional pension plan and paid time-off provisions, rewarding, fulfilling careers and an environment that prioritizes your well-being and work-life balance..
- WOCRC has an accommodation process in place that provides accommodations for employees with disabilities. If you require a specific accommodation because of a disability or a medical need, please do not hesitate to let us know how we can best accommodate you._

Due to the volume of résumés received, only those applicants selected for an interview will be contacted. No phone calls please.

**Salary**: $16.55-$25.00 per hour

Expected hours: 35 per week

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

Ability to Commute:

- Kanata, ON K2L 4H7 (required)

Work Location: In person