Executive Assistant

2 weeks ago

Langley, Canada Engrity Group Inc. Full time

**Responsibilities**
- Manage and maintain the manager's Google Calendar, scheduling appointments, coordinating meetings, and ensuring timely reminders.
- Perform accurate and confidential data entry, maintain organized records, and file documents systematically for easy retrieval.
- Provide exceptional customer service by addressing inquiries, resolving issues, and liaising with clients, vendors, and partners to ensure smooth business operations.
- Draft correspondence, prepare reports, and manage office supplies to support daily administrative functions.
- Assist with freelance coordination, expense tracking, and basic financial reporting using advanced presentation tools.
- Coordinate travel arrangements, reservations, and event planning for both business needs.
- Manage or assist with social media accounts, website updates, and marketing materials as needed.
- Research about potential client target and maintain the client list.
- Run errands and handle occasional personal tasks to support the manager's busy schedule.
- Support special projects or initiatives as assigned to contribute to the business’s growth and efficiency.
- Travel nationally and internationally to support business growth.
- Collaborate with team members by providing administrative support to enhance productivity across the organization.

**Qualifications**
- Degree or Diploma
- Minimum of 5 years’ experience as a personal assistant, executive assistant, office manager, or in a similar role.
- Strong organizational and time management skills with the ability to prioritize effectively.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office, Google Workspace, and basic tech tools, with a willingness to learn new platforms.
- Proven discretion, reliability, and trustworthiness in handling sensitive information.
- Flexible and adaptable to changing priorities and tasks.
- Familiarity with QuickBooks (preferred but not required).
- Excellent typing skills with keen attention to detail in all written communications.
- Prior experience in customer service or client-facing roles is a plus.
- Valid driver’s license and reliable transportation (for errands or off-site duties as needed).

**Job Type**: Part-time

Pay: $20.00-$25.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Application question(s):

- Do you have any experience in digital marketing or social media management?

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Administrative: 5 years (preferred)

**Location**:

- Langley, BC (preferred)

Work Location: In person

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