Human Resources Assistant

**Highlights**

The hybrid HR Assistant role works within Spectrum’s Human Resources Department, as part of a collaborative administration team that supports our Co-Directors, Coordinators, Managers, Front line CSW staff and reports to the Director, Human Resources.

A diverse role, the HR Assistant will support a variety of HR functions with key accountabilities for following:

- HR processes and documentation
- Requirements of employment
- System access management
- Benefit administration
- Support Recruitment and Onboarding efforts
- Schedule Input
- Record keeping and file management
- Employee relations
- Employee safety, welfare, wellness, and health reporting; and
- Termination processing
- Day-to-day efficient operation of the HR department.

**Duties and responsibilities**

Specific Responsibilities will include some or all of the following:

- Process hiring-related paperwork; references, requirements of employment (criminal record search, first aid certificate, orientation training and online training)
- Inform job applicants of details such as duties and responsibilities, compensation and benefits.
- Interpret and explain human resources policies, procedures, standards, or regulations.
- Maintain current knowledge of the Employment Standards Act and Human Rights laws.
- Prepare or maintain employment records related to events, such as hiring, training checklists, termination, leaves, position changes and transfers
- Input of employee rotation schedules
- Provide input for improvement and development in recruitment processes and best practices to HR team
- Benefit Administration - enrollments, terminations, individual and organization wide salary increases and updates, overage dependent oversight, MPP enrollments, plan member updates - dependents/beneficiary.
- System management - software access and permissions
- Payroll support - processing of seniority increases and reporting
- Personnel file and records management; online and file records
- Processing terminations - full cycle
- Attendance and participation in meetings such as; Health & Safety committee and department meetings
- Other duties as assigned by the HR Director, HR Manager or Co-Directors.

**Location**

Vancouver (east side)

**Reports to**

Director, Human Resources

**Rate of Pay**

$25/hr

**Probation**

3 Months

**Driving Requirement**

Driving not required

**Preferred Training or Experience**
- Excellent verbal and written communication skills.
- Excellent interpersonal skills, time-management and organizational skills, with good judgment in task prioritization.
- Ability to handle confidential material and situations with tact and discretion;
- Establish and maintain effective on-going communication with organizational leaders and managers
- Able to maintain a professional, approachable and appropriate attitude when interacting with all levels of personnel
- Able to work independently as well as part of a team with flexibility and willingness to learn and to take initiative on variety of tasks and projects as assigned
- Strong ability to proactively, critically, and collaboratively problem solve;
- Ability to quickly learn and leverage new software.
- Proficient in MS Office
- Prior experience with Comvida and Sharevision software is not required but considered an asset.

**Specific Training or Experience Required**

**Expected Hours of Work**

Hybrid - Monday - Friday - 9am-5pm
In Office - Tuesday, Wednesday and Thursday

**Job Types**: Full-time, Permanent

**Salary**: $25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Work from home

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Human resources: 1 year (preferred)

Work Location: Hybrid remote in Vancouver, BC V5R 5K3