Facilities Administrator

**Competition Number**
- P16813

**Posting Title**
- Facilities Administrator

**Classification**
- Band 6

**Location**
- Saskatchewan Polytechnic Prince Albert Campus

**Other Location(s)**
- Saskatchewan Polytechnic Prince Albert Campus

**Building**

**Other Building**

**Date Posted**
- 06/17/2025

**Closing Date**
- 06/26/2025

**JIQ #**
- 121

**Start Date**
- 06/30/2025

**End Date**

**Open Until Filled**
- No

**Ongoing**
- No

**Category of work**
- Full Time

**Bargaining Unit**
- Professional Services

**Hours of Work**
- Regulated 36 hours (5/4 work pattern)

**Salary Range**
- $2,075.08 - $2,479.38 bi-weekly

**Temporary Market Stipend**

**Incumbent**

**Total Assigned days (AC) / Total Hours per biweekly pay**
- 72 hours in a bi-weekly period

**Posting Status**
- Open
- Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

**Job Duties/Qualifications, Skills and Abilities(QSA)**:

- Job Duties

**Job Duties**
- Reporting to the Manager, Campus Facilities, the Facilities Administrator has wide-ranging responsibility related to customer service and the operation of diverse facility services. The position is responsible for furniture and equipment moves, facilities maintenance, internal and external campus room bookings, parking, lockers, student housing, signage, key management, projects, and related administrative duties. They will possess excellent organizational skills, proficiency in database management, and strong communication abilities. All activities are required in accordance with SaskPolytechnic policies and procedures, Occupational Health & Safety regulations, SaskBuilds and Procurement, Fire & Police Protection Services and other external agencies guidelines or requirements.
- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE

**Specific Accountabilities**

**Furniture/Equipment Moves**
- Lead furniture moves across campus in response to departmental requests, event planning or facility renovations, ensuring timely and efficient execution.
- Collaborate with departmental contacts to assess furniture needs and develop move plans that align with their requirements.
- Conduct site visits to evaluate space layouts, identify potential obstacles, and plan move logistics accordingly.
- Supervise moving crews and provide directions to ensure that moves are completed safely, accurately, and according to established timelines.
- Facilitate move progress and address any issues or concerns that arise, proactively resolving challenges to minimize disruptions.
- Coordinate with internal and external stakeholders including the President’s office to plan and execute various high-profile events, by providing on-site support during events, overseeing setup, execution, and teardown activities to ensure smooth operations.
- Oversee, execute, and complete the setup and breakdown of events, including lifting and moving items.

**Facilities Maintenance**
- Process and monitor work requests from concept to completion by responding promptly to maintenance requests from building occupants and/or landlord.
- Facilitate, organize, and oversee the work for contractors and vendors for repairs or servicing.
- Lead facilities maintenance progress and address any issues or concerns that arise, proactively resolving challenges to minimize disruptions.
- Monitor, maintain and conduct regular inspections to identify maintenance and aesthetic needs on campus.
- Support contract administration by ensuring timely renewals and accurate invoicing

**Campus Room Bookings**
- Facilitate and lead responding promptly to booking inquiries and communicate effectively with internal and external stakeholders.
- Coordinate campus room bookings for various events, meetings, and activities. Working with all levels of leadership including the President’s office, senior management, out of scope, faculty and staff.
- Analyze and investigate room utilization and report recommendations for optimizing space usage.
- Analyze, troubleshoot and resolve conflicts or issues related to room bookings.
- Facilitate solutions to internal and external stakeholders to address their needs and concerns.
- Build and maintain positive relationships with scheduling departments and program coordinators.
- Collaborate with other campus departments to ensure seamless coordination of room bookings.
- Generate reports on room usage, availability, and booking trends as needed.
- Continuously seek opportunities for process improvement and efficiency in room booking procedures.
- Educate staff and stakeholders on