Project Coordinator

Company Bio

IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and as one of Canada's leading community academic hospitals, we are building on our academic foundation through enhanced education, research and innovation. North York General Hospital is part of North York Toronto Health Partners, a collaborative partnership with patients, primary care, and community partners, a first
- generation Ontario Health Team, driving the development of a locally integrated health system to serve the community. As part of our dynamic team, you too can stand out and be amazing At North York General, our team is making a world of difference.

Position Summary

Project Coordinator, Planning, Redevelopment & Support

Your goal in this position is to actively engage in the implementation of planning and redevelopment projects, which vary from small renovation projects to large scale redevelopments. You will support this process and coordinate and oversee multiple projects in a timely and effective manner through all phases of a project, including feasibility, planning, design, implementation to completion, ensuring all stakeholders involved are well informed throughout the process. You will be working in support of a Project Manager or independently, as project complexity dictates. You have strong organizational, time-management and negotiation skills. You also have excellent verbal and written communication skills. You have the ability to multi-task, deal with change and to coordinate resources. You have attention to detail. This position supports the Hospital’s academic mandate by advancing care through teaching and learning and/or transforming care through research and innovation. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, volunteers and families.

On a practical level, you will

Coordinate meetings with departments and take a leadership role reviewing and discussing potential renovation space

Provide direction, advice and guidance on renovations, listen and take minutes at meetings, asking questions to fully understand the need and to capture the smallest of details. Draw space plans in detail and list requirements.

Review renovation plans with departments until the design is right and approvals are given

Discuss potential renovations with all stakeholders

Determine who’s suitable and most economical for the job (staff, contractors, or a combination of both)

Fill out renovation budget estimate forms’ showing total costs and work breakdowns by trades, which are then forwarded to the Manager, Redevelopment

Coordinate multiple Projects through different phases, including planning, design, procurement, construction, and occupancy planning

Coordinate communication with external and internal project stakeholders, including but not limited to: consultants, contractors, clinical user groups, IPAC, support services, security

Inform department heads and IPAC when renovations receive approval; re-confirm the plan and design of the space, and infection control parameters

Prepare work schedules outlining steps and processes to get the renovations started and completed

Coordinate timelines with contractors and internal staff in consultation with the Manager, Redevelopment

Coordinate process for RFPs, which includes writing and reviewing submissions, documentation and award contracts with LHINS, MoHLTC, City, in consultation with the Manager, Redevelopment

Discuss implementation plans with department heads, establish project completion dates, and provide updates throughout the project

Review renovations daily to ensure work is progressing according to schedule and areas are safe and clean. Coordinate the final cleaning of space with Environmental Services and inform them of impending moves

Order new signage and/or make adjustments to existing

Upon completion, review space, note deficiencies, and have them resolved quickly

Maintain reports and databases related to project activity and reporting

Perform inspections throughout both sites assessing service work and potential renovation areas. Conduct quality assurance audits and write department policies and procedures

Prepare and manage purchase requisitions, invoices and signoffs for required project documents

Contact person for new signage requests and revisions to existing (way finding, department, and office)

Other duties as assigned

**Qualifications**:
Degree or diploma in architecture, engineering, engineering technology, or construction management, or equivalent experience

Project Management Professional designation or equivalent experien