Accounting Clerk

Company Bio Home and Community Care Support Services South East is one of 14 Home and Community Care Support Services organizations in Ontario with a focused mandate to deliver local health care services such as home and community care and long-term care home placement. These organizations were previously known as Local Health Integration Networks (or "LHINs") at a time when they also led local health care planning and funding, and those functions are now part of Ontario Health. Home and Community Care Support Services South East is dedicated to ensuring the ongoing delivery of local services while Ontario makes changes to improve the health care system to give patients better-connected care with health care providers working as one coordinated team in Ontario Health Teams. The south east region extends from Brighton on the west, to Prescott and Cardinal on the east, north to Perth and Smiths Falls, and back to Bancroft. The boundaries are for funding and planning purposes only. Residents of the Home and Community Care Support Services South East can seek health care services wherever they prefer, inside or outside these boundaries. Position Summary The Accounting Clerk performs all accounts payable functions and is responsible for the accurate, complete and timely preparation of payments to vendors for authorized purchases. **Responsibilities/Accountabilities**: - Accounts Payable processing - Verifies invoices and related backup for completeness and accuracy; - Entry of purchase orders and receipts as required; - Ensures appropriate authorization for payment is received prior to processing; - Records appropriate G/L account on invoice as required; - Monitors invoice backup for charge backs to third parties, and codes to G/L as appropriate for recovery; - Prepares cheques for approval; - Distributes cheques and remittance slips; - Liaises with vendors on issues related to Accounts Payable; - Maintains an up-to-date list of active vendors and service providers; - Maintains organized records of transactions processed. - Reconciliation of approved vendor invoice submissions - Processes invoices within the billing schedule; - Reconciles RA reports on a weekly, biweekly and/or monthly basis; - Reconciles quarterly service utilization reports with RA reports; - Assists with the preparation of contractual rate adjustments and retroactive payments; - Monitor vendor submissions for contract compliance; - Responds to Service Provider inquiries as appropriate. - Finance Department Support: - Prepares reports and analysis on financial/statistical activities as assigned; - Maintains file on various expenditures for month end use; - Prepares subrogation reports to Ministry of Health as directed; - Prepares reimbursement submissions for Workplace Safety & Insurance Board (clients) on a timely basis; - Provides accounting and administrative support to the Finance Department; - Is departmental backup to other Finance staff in their absence. - Maintains confidentiality and safeguards all information in accordance with legislation and Home and Community Care Support Services South East policy. - Participates in maintaining office and equipment supplies, as required. - Participates in orientation of new staff. - Attends and participates in team meetings, ad hoc committees and staff meetings as required. - Performs other duties as required. Minimum Qualifications & Position Requirements - Minimum of a three (3) year diploma from an accredited college or university in business administration or equivalent; - Post-secondary school education in accounting; - 2 years related experience an asset; - Comprehensive working knowledge of accounting software (GL, AP, Purchasing, etc.); - Excellent computer skills - Windows, Microsoft Office including Word, Excel, Outlook; - Valid unrestricted Ontario Driver’s License. Competencies - Effective interpersonal and communication skills; - Demonstrated attention to detail; - Excellent organizational and time management skills; - Demonstrated ability to work effectively, independently; and as a member of a team; - Ability to meet deadlines, set priorities, and multi-task; - Demonstrated commitment to facilitate change and promote opportunities for practice improvement; - Demonstrated initiative in ongoing professional development. Closing Statement Equity, Inclusion, Diversity and Anti-Racism Commitment We thank all applicants for their interest; however, only those selected for an interview will be contacted. Home and Community Care Support Services has implemented a mandatory vaccination policy across the province that requires all staff to be fully vaccinated against COVID-19. Applicants being considered for employment will be required to provide proof of vaccination documentation confidentially to Human Resources, prior to start date. Any medical or human rights exemption requests will be reviewed and validated prior to an offer of employment.