Office Coordinator

1 week ago

Leduc, Canada Leduc Arts Foundry Full time

Job Overview:
We have two locations in Leduc, this position will work primarily at one location (Leduc Recreational Centre) with some occasional work at secondary location. Work hours are 9am to 5pm. This is a term position with the possibility of extension.

**Responsibilities**:

- Front desk duties: greeting visitors, briefing visitors on programs offered, the gallery display, the history and vision of the Foundry;
- Scheduling and registering instructors for programming;
- Special Events logístical organization and implementation;
- Gallery oversight;
- Policies and Procedures adherence and proposals;
- Maintaining the calendar;
- Working with colleagues and Board Members for promotional materials;
- Promoting programming and events on social media platforms;
- Supporting all facility requirements, appearance, maintenance requests as needed;
- Providing support to Board in fundraising efforts;
- Providing support to volunteers & volunteer committees: recruiting, training, obtaining proper documentation;
- Other duties as requested.

**Experience**:

- Strong customer service and guest services skills;
- Ability to foster an positive, welcoming and supportive culture within the organization, as appropriate to the role;
- Excellent organizational, time management abilities, and leadership skills;
- Proven experience in event planning or related field;
- Ability to negotiate effectively with vendors and suppliers;
- Familiarity with marketing principles for promoting events;
- Familiar with graphic design programs;
- Knowing the value of the full picture: completing associated tasks, understanding that securing approvals from the Board for all financial decisions and new initiatives is part of the job;
- Taking ownership of projects and being flexible in doing what it takes to get them done;
- Strong oral and written skills make you an effective communicator whether it is one-on-one or in a group.

This position offers the opportunity to work in an evolving environment, showcase your creativity, and contribute to memorable experiences for our clients and guests. Join us in creating exceptional experiences that leave a lasting impression.

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

Pay: $20.00-$25.00 per hour

Expected hours: No more than 40 per week

**Benefits**:

- Casual dress

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday
- Weekends as needed

**Experience**:

- Customer Service: 3 years (preferred)

Work Location: In person

Application deadline: 2024-11-15

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