Administrative Assistant

2 days ago

Scarborough, Canada Massaje + Wellness Clinic Full time

DUTIES
- Greet and welcome patients and visitors at the front desk
- Answer phone calls, schedule appointments, and manage the office calendar
- Provide administrative support such as filing, data entry, and maintaining records
- Handle patient inquiries and provide excellent customer service
- Assist with insurance verification and billing processes
- Maintain a clean and organized front desk area
- Must maintain cleanliness in the entire clinic
- Responsible for basic clinic cleaning duties sanitizing and cleaning the massage table sheets.
- Making sure that the team is ready for a winning day
- Upsell and advertise clinic's services.
- Responsible for following up clients to rebook their next appointment.

EXPERIENCE
- Previous experience in a similar role preferred
- Strong organizational and administrative skills
- Familiarity with wellness office procedures is a plus
- Ability to multitask and prioritize tasks effectively
- Must have a customer service experience.

ResponsibilitiesTasks
- Receive and forward telephone or electronic enquiries
- Sort, process and verify receipts and other documents
- Process incoming and outgoing mail manually or electronically
- Send and receive messages
- Perform basic bookkeeping and housekeeping tasks
- Compile data, statistics and other information
- Prepare invoices + tips
- Provide general information to clients and the public
- Photocopy and collate documents for distribution, mailing and filing
- Order office supplies and maintain inventory
- Perform data entry
- Provide customer service
- Label files according to retention and disposal schedules
- Organize and schedule office work

This position offers competitive pay and benefits. If you are a detail-oriented individual with excellent organizational skills and a passion for providing exceptional customer service, we would love to hear from you.

Please submit your resume and cover letter highlighting your relevant experience to be considered for this position.

**Job Types**: Part-time, Permanent

Pay: $17.60 per hour

**Benefits**:

- Flexible schedule
- On-site gym
- On-site parking
- Wellness program

**Education**:

- Secondary School (required)

**Experience**:

- Receptionist: 1 year (required)
- Administrative: 1 year (required)

Work Location: In person

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