Executive Assistant to The North Bay Police

The North Bay Police Services Board (NBPSB) is currently recruiting for the position of a part-time Executive Assistant. In this position you will provide support to the NBPSB which will include; ensuring that strategies and operations of the Board are in conformance with the appropriate statutes governing the Board and its responsibilities, ensuring necessary confidentiality is maintained and act as the liaison between North Bay Police Service (NBPS) staff and the Board. Hours of work are 25 hours a month, flexibility in hours of work to attend meetings.

**Skills Required**:
Knowledge of board governance and meeting management
Ability to interpret Police Services Act and relevant legislation
Community College Diploma or equivalent in business, administrative and/or law
3-5 years experience in related field, including administrative and keyboarding skills
Ability to work independently with mínimal supervision
Ability to organize and prioritize work assignments to meet strict definitive deadlines
Ability to maintain a high degree of confidentiality and deal with sensitive confidential information

**Principal Tasks**:
Attend PSB meetings and record all official proceedings in accordance with the procedures set out in the North Bay Police Services Board’s Procedural By-Law. Respond to questions and provide information and/or procedural advice. Produce and edit the minutes, agendas, and summaries of recommendations for distribution. Ensure all follow up is completed.
Prepare correspondence in consultation with the Board Chair and the PSB members. Monitor the news, media and collects articles, reports, and data of general interest to PSB members, and maintains issue files for reference.
Develop, implement, and/or maintain various filing systems for document management, reporting, research, and formal information requests. Maintain all permanent records of the Board and insures the compliance with FOI legislation and record retention procedures.
Assist with the review and revision of the Board’s policies and bylaws, research the policies and bylaws as required. Provide suggested changes from the Ministry of the Solicitor General to Board policies for discussion and approval.
Assist the Board and Service with the administration of the Boards bylaws and the Vehicles For Hire and Private Transportation Company Vehicles By-Law. Acts as the point person for the Board for complaints and inquiries from the public and the industry. Ensures the proper process is followed as outlined in the bylaws for any licensing appeal hearings. Organizes any public meetings and informs the stakeholders.
Conduct research, analyze correspondence, prepares reports and relevant documents for and on behalf of the Board, as required.
Provide research and administrative support for collective bargaining negotiations. Attend negotiations and act as a resource to the Board and its legal counsel. Draft the bargaining briefs, MOUs and update the Collective Agreements at the completion of negotiations and distribute to the appropriate members and others as required. Answer related inquiries from other Police Services Boards

The hourly rate for this position is $37.50.

Appropriate accommodations will be provided upon request throughout the hiring process in accordance with the North Bay Police Service’s Accommodation Policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Please be advised that in order to be eligible for employment at the North Bay Police Service, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series); AND have received the final dose of the COVID-19 vaccine at least 14 days prior to their start date unless they can provide proof of a valid medical contraindication or exemption on the basis of protected grounds under the Ontario Human Rights Code.