Administrative Assistant and Invoicing

2 weeks ago

Port Coquitlam, Canada SGC Food Distributors Full time

We are one of the leading importers and distributors of Spanish and Italian Foods in Western Canada. We serve hundreds of specialty and independent grocery stores in 4 provinces. We love to bring new and unique foods into the retail market in Canada

This is a wonderful yet challenging and highly competitive industry that brings a lot of growth and excitement. If you thrive in a busy and fast paced environment, an have an entrepreneurial sprit with a passion for foods, please send a resume with cover letter highlighting your experience.

**Admin Duties**:

- Sending purchase orders to suppliers to keep inventory stock full
- Manage online store using Wordpress - Update products and enter new products
- Ensure daily operation runs smoothly, coordinating between sales, warehouse, and office
- Communicate with external partner, vendors or suppliers regarding an order or logistic solution
- Creating delivery schedule and routes for delivery driver
- Creating and double-checking Invoices and Purchase Orders
- Generate various reports for different purpose
- Participating in meetings and offering ideas on achieving monthly sales goals
- Keeping the outside sales reps informed of delivery schedules
- Answer any questions and inquiries from customers and make sure customers’ request are followed up with action

**We need a person with the following**:

- Entrepreneurial spirit
- Attention to detail and organized
- Good command in speaking and writing English
- Outgoing communication skills
- Works well under pressure
- Has sales and negotiation skills
- High level of writing skills for business communication
- Flexible and willing to take on jobs from other departments
- Proficient with Microsoft Office and other online software
- Have an advanced proficiency in technology
- Not afraid to pick up a phone and make calls, fact find and ask questions
- Resourceful with finding information online

**Considered an asset**:

- Digital design experience (experience with Canva)
- Knowledge of Italian and Spanish cuisine
- Wordpress
- Amazon selling
- Quickbooks/ Inventory systems
- Have Canadian drivers license

**We offer you**:

- A casual Working environment
- Benefits after 3 months
- Support to grow in your career and opportunities to learn
- Staff discounts on all food products

**Job Types**: Full-time, Permanent

**Salary**: From $22.00 per hour

**Benefits**:

- Dental care
- Extended health care

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Port Coquitlam, BC V3B 0J6: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

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