Project Administrator

7 days ago

Greater Toronto Area, Canada AutoTrader.ca Full time

Join AutoTrader.ca and become part of a true Canadian success story. With 45 years as a leading, iconic Canadian business, we're well positioned and resourced to lead the next 45 years of the automotive industry, whatever this may look like - and you could be a big part of our incredible journey. Join us at TRADER to be part of a diverse workforce and an award-winning culture, where you will do more than just join something - you’ll add something.

The Project Administrator will be responsible for providing support to the Project Management Office and its team members. To ensure smooth project and departmental operations, this person will assist project managers with project related tasks such as:

- monitoring project progress
- following up on project scheduling and action item tracking
- creating project status reports
- creating project reporting dashboards
- building and maintaining project websites
- setting up project meetings
- recording, transcribing and distributing meeting notes and agendas

This role will also be responsible for tasks within the Project Management Office, including, but not limited to:

- managing project intake process
- preparing and delivering PMO reports to senior leaders and project stakeholders
- maintaining the Project Management Office website, templates, and project lists
- coordinating team meetings
- maintaining document repository
- reviewing operating practices and implementing improvements
- researching tools and techniques to increase PMO efficiency

The Project Administrator reports directly to the PMO Director and will work closely with other cross-functional teams and departments.

**What you will do**:

- Monitoring project progress
- Preparing meeting notes and agendas
- Following up on project scheduling and action item tracking
- Preparing and delivering reports
- Creating and maintaining project sites

**Education, Experience and Technical skills**:

- College diploma or university degree in Business Administration or related field
- 1 to 3 years of experience in project administration or a similar role
- Experience working in a digital environment

**Required Soft Skills**:

- Strong verbal and written communication
- High attention to detail
- Ability to successfully multitask
- Natural problem-solver
- Bilingual (A)
- The Project Administrator reports directly to the PMO Director and will work closely with other cross-functional teams and departments.

**What’s in it for you**
- We understand that there is life at work and life outside of work. Here are a few benefits we all benefit from that support us to be our creative best.

**Fitness and wellness**
- We provide discounts to nation-wide gyms, onsite gyms (when we’re in the office), an Employee and Family Assistance Program, as well as a virtual wellness program.

**Benefits from Day 1**
- Gym discounts
- Local in-office free gyms
- Employee and Family Assistance program
- Weekly virtual wellness events
- In addition to in-house training, we provide an annual lifestyle allowance of $1500 so you can grow your skills.
- Conferences & training budget
- Regular internal training programs

**Financial planning**
- Let us help you invest in your future with 3% matching towards your pension and multiple forms of income protection.

**Competitive salary**
- Annual bonus structure
- 3% CPP matching

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