Administrative Assistant

**Req ID**:195818**
**Location**:Eastern** Zone,**St. Martha's Regional Hospital**
**Department**:OPEZ Ambulatory Care/C&W/Reg Med & SMRH**
**Type of Employment**:Permanent**Hourly FT** (**100%**) x**1**
**Management/Non Union** P**osition**
**Posting Closing Date**:3-Jun-25**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

**About the Opportunity**:
Reporting to the Director of Medicine SMRH & Site Lead, the Administrative Assistant provides comprehensive administrative support to portfolios of inpatient health service managers. The administrative assistant is responsible for efficient prioritization of multiple responsibilities to meet the requirements of the inpatient department(s) utilizing initiative, judgement, and knowledge in a highly confidential setting. Key responsibilities include managing administrative activities, establishing procedures, human resources support, and supplies/procurement support as needed. The role supports quality standards and improvement initiatives at the unit level. Additionally, the Assistant acts as a liaison between management, staff, physicians, and the community, offering confidential administrative services and ensuring the efficient operation of the inpatient portfolios.

**About You**:
We would love to hear from you if you have the following:

- Post-Secondary diploma in a recognized office administration, business administration or secretarial program required
- Undergraduate degree is an asset
- Minimum of five (5) to seven (7) years' of progressively responsible experience, providing administrative support and office coordination at the Executive level required
- Experience within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders is preferred
- International Association of Administrative Professionals (IAAP) certification is an asset
- Excellent communication, interpersonal, prioritization and organizational skills
- Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies (including Microsoft Office and Outlook, SAP, data theming software)
- Experience utilizing technology for meeting planning to create efficiencies and streamline tracking and retrieval of information
- Excellent interpersonal and communication skills, high degree of tact, judgment and confidentially
- Excellent organizational and time management skills
- Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours**:
Permanent, Full-Time / 75 Hours Bi-weekly

**Compensation and Benefits**:
$25.13 - $31.61 Hourly

**Once You've Applied**
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.