Project Coordinator

**Who We Are**

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

**SUMMARY**

The **Project Coordinator **is accountable for the delivery of projects and their related sub-components.

**KEY DUTIES & RESPONSIBILITIES**

**For the assigned projects and project sub-components**:

- Supports the delivery of projects through effective coordination and delivery of assigned sub components within overall projects.
- Researches and liaises with vendors to obtain quotes. Provides recommendation on preferred vendor.
- Develops cost estimates for assigned projects.
- Determines and prepares resource requirements.
- Develops schedules and monitors progress against timelines.
- Develops and maintains effective relationships with vendors. Monitors work progress to ensure completion.
- Ensures assigned projects are delivered on-time, within scope, budget and requirements, and complies with regulatory, environmental, hospital infection control, health and safety requirements.

**Client Relationship Management**
- Develops and maintains effective relationships with clients.
- Accountable for resolving issues, managing client expectations, and ensuring client satisfaction.
- Escalates issues as needed
- Attend and chair project related meetings

**Project Administration**
- May perform project administration duties.
- Inputs project information into databases and completes project set up process
- Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
- Administers project close out requirements.
- Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.

**MINIMUM EDUCATION**:Community college diploma or equivalent training (e.g. RPA, CET)

**JOB-RELATED EXPERIENCE**:More than one year up to three years

**Knowledge & Skills**
- 3 to 5 years of project administration work experience or administrative work experience with a Community college diploma or equivalent training
- Administrative, coordination and organizational skills - administrative and organizational skills along with related administrative and coordination work experience
- Project coordination - project coordination abilities along with proven experience in coordinating the end-to-end delivery of projects and their related sub-components.
- Non-technical project delivery - proven ability to deliver non-technical projects
- Cost estimation - proven ability and experience in preparing cost estimates
- Project scheduling - proven ability and experience in creating project schedules and determining resource requirements
- Vendor coordination - proven ability and experience in coordinating vendor work and ensuring work completion
- Communication -effective communication and influencing skills

**Licenses and/or Professional Accreditation**
- None required

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success

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