Receptionist - Ohs Global

3 days ago

Toronto, Canada OHS Global Inc. Full time

**Position: Receptionist**

**Head office**

**267 Niagara street**

**Schedule**:

- Monday
- Friday_
- 10 AM - 3 PM_

Key Responsibilities

**Job brief**

We are looking for a receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.

As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence.

To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations.

Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

**Responsibilities**
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms and brochures)
- Receive, sort and distribute daily mail/deliveries, scan them to respective recipients as needed. Flag any urgent mails.
- Maintain office security by following safety procedures and controlling access via the reception desk.
- Order front office supplies and keep inventory of stock
- Update calendars and schedule meetings for HR if required
- Arrange travel and accommodations, and prepare PO’s and paperwork for finance for these expenses
- Keep updated records of office expenses and costs
- Help HR with executing social events
- Any Ad-hoc administrative tasks as assigned

**Requirements and skills**
- Proven work experience as a Admin officer or similar role
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment (e.g., Copier machines and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- High school degree; additional certification in Office Management is a plus

**Job Type**: Part-time

**Salary**: $16.00-$17.00 per year

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