Administrative Assistant

ABOUT OPTA

OPTA CORE VALUES
Accountability and Integrity in everything we do
- PEOPLE: We will invest in our people with promoting Diversity and Inclusion for the success of our organization
- CUSTOMERS: Committed to our customers to deliver Consistent Quality products, Solutions and Service
- SAFETY: Providing employees a Safe environment in which to thrive
- INNOVATION: Deliver outstanding performance through Continuous Improvement and Creativity
- SUSTAINABILITY: Enhancing Sustainability by respecting and protecting the Environment in the communication where we live and work

Position Summary

The Administrative Assistant will be responsible for maintaining the overall flow of the workplace operations, providing support to other employees, and coordinating business communication. The administrative assistant will report directly to the Plant Manager or his/her designate and assist them with various job tasks.

**Duties/Responsibilities**:

- Answer and direct phone calls, sort and distribute mail, maintain office supply inventory, and other general office duties.
- Perform all necessary tasks related to Microsoft Dynamics AX including but not limited to; prepare PO, prepare and send requisitions, data entry of PO’s, prepare shipping paperwork (BOL), lookup previous entries, month end maintenance.
- Distribute production schedules or work orders to departments.
- Review documents, such as production schedules, work orders, or staffing tables, to determine personnel or materials requirements or material priorities.
- Requisition and maintain inventories of materials or supplies necessary to meet production demands.
- Compile and prepare documentation related to production sequences, transportation, personnel schedules, or purchase, maintenance, or repair orders.
- Confer with establishment personnel, vendors, or customers to coordinate production or shipping activities and to resolve complaints or eliminate delays.
- Confer with department supervisors or other personnel to assess progress and discuss needed changes.
- Maintain files, such as maintenance records, bills of lading, or cost reports.
- Record production data, including volume produced, consumption of raw materials, or quality control measures.
- Complete weekly production tracking sheet.
- Performs other related duties as assigned.

**Required Skills/Abilities**:

- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite with the ability to learn new software.
- Excellent organizational skills and attention to detail.
- Ability to operate general office equipment.
- Ability to function well is a high-pace and at times stressful environment.

**Education and Experience**:

- High School diploma or equivalent.
- Two year of administrative assistant experience preferred.
- Experience using Microsoft Dynamics AX an asset.

**Physical Requirements**:

- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.

Opta offers a diverse compensation and benefit package that includes the following:

- Extended Healthcare, Dental, and Vision Benefits
- Healthcare Spending Account
- Life, AD&D, and Dependent Life Insurance
- Short Term and Long Term Disability Insurance
- Employee & Family Assistance Program
- Professional Development
- Paid Time Off
- RRSP Match
- Competitive Compensation program
- On Demand Pay (Dayforce Wallet)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Opta Inc., an Opta Group Company, is an Equal Opportunity Employer and is committed to providing accommodation for people with disabilities. If you require an accommodation during the recruitment and selection process, we will work with you to meet your needs.