Administrative Supervisor

2 weeks ago

Pitt Meadows, Canada UP Vertical Farms Full time

**Job description**

**ABOUT US**

**Overview**:
**Responsibilities**:

- Occasional pick up/drop off of parcels
- Maintain a calendar of submissions and report deadlines to ensure timely completion
- Assist with scheduling and coordinating HR meetings and interviews.
- Ensure all paperwork complies with company policies and legal regulations.
- Assist with scheduling and coordinating HR meetings and interviews.
- Maintain and update HR-related databases and spreadsheets.

- Oversee general office operations, including maintaining office supplies, equipment, and ensuring a clean and organized work environment.

**-**Coordinate meetings, appointments, and travel arrangements for staff.

- Research and identify potential grant opportunities that align with the organization's mission and programs
- Manage SRED process and grant program
- Assist in the drafting, editing, and submission of grant proposals, letters of inquiry, and reports.
- Ensure that all proposals and reports comply with the requirements and guidelines of funding sources.

**-**Maintain records of all grant submissions, funding received, and reporting deadlines.
- Collaborate with program staff to gather information necessary for proposals and reports

**-**Track the progress of submitted proposals and follow up with funders as necessary.
- Oversee all financial and Administrative operations, including accounting, budgeting, and account reconciliation.

- Maintain and organize electronic and paper filing systems, ensuring easy retrieval of documents.
- Maintain supply inventory and storage, and make sure security system is operating well

- Input and update information in databases and spreadsheets accurately.

**-**Provide administrative support to various departments as needed, including preparation of reports, presentations, and other documents.
- Perform office management tasks, e.g. consumables orders, repair requests, postal and kitchen supply. Carry out miscellaneous administration tasks as requested by Supervisors.

**Experience**:

- 1-2 years' experience in Administration and Grant writing is preferred.
- BC Residents only.
- Proven experience in grant writing, preferably
- Familiarity with research techniques to identify funding sources.
- Excellent communication skills, strong command of the English language
- Pleasant and efficient telephone and reception skills
- Excellent interpersonal skills
- Excellent customer service skills
- Excellent ability to multitask in a fast-paced environment
- Valid BC Driver’s license; use of personal vehicle for office purpose may be required
- Proficiency in utilizing databases for tracking grants and other information

Pay: $55,000.00-$60,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

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