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Operations & Administrative Support Coordinator
2 weeks ago
We’re looking for a proactive, organized, and customer-focused individual to join our team as an **Operations & Administrative Support Coordinator**. This role is ideal for someone who thrives in a fast-paced environment, enjoys being the go-to problem solver, and wants to play a key role in supporting both day-to-day operations and senior leadership.
**About the Role**:
You’ll play a central role in our day-to-day operations by coordinating staff schedules, supporting managers, communicating with clients, and tracking work from start to finish. You’ll also assist with preparing pricing for quotes and ensuring work is closed out accurately and on time — all while supporting the General Manager with high-level administrative needs.
**Key Responsibilities**:
- Assist with building and managing employee schedules across multiple divisions.
- Support site and operations managers with administrative coordination and team communication.
- Track incoming jobs and tasks from start to finish, ensuring they are followed through and completed to standard.
- Prepare basic pricing estimates or proposals and submit for review/approval.
- Follow up on completed work to ensure proper documentation, billing readiness, and closure.
- Respond promptly and professionally to internal and external customer inquiries.
- Support the General Manager with administrative duties, project tracking, and strategic initiatives.
- Maintain records, logs, and reports to ensure clear visibility into operational performance.
**Who You Are**:
- Highly organized and detail-oriented with excellent time management skills.
- Strong communicator with the ability to work effectively across teams and with clients.
- Confident in managing multiple tasks and priorities at once.
- Technically proficient and comfortable using scheduling, operations, or CRM systems.
- Experienced in administrative, operations, or scheduling roles (2+ years preferred).
- Comfortable with numbers and pricing basic services accurately.
**Bonus Points If You Have**:
- Prior experience with quoting or invoicing in a service-based industry.
- A background in facilities, property management, trades, or field services.
- Familiarity with workflow management platforms or dispatch software.
**Why Join Us?**
We’re a tight-knit, driven team that values trust, efficiency, and follow-through. You’ll be a key player in keeping our operations strong while having a direct impact on customer satisfaction and team success.
**Ready to Apply?**
Submit your resume and a short cover letter outlining why you’d be a great fit. We look forward to meeting you
**Job Types**: Full-time, Permanent
Pay: $45,000.00-$55,000.00 per year
**Benefits**:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
Flexible language requirement:
- French not required
Schedule:
- 10 hour shift
- 8 hour shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Application deadline: 2025-06-18
Expected start date: 2025-06-23
