Commercial Administrator

Determined. Imaginative. Curious. If these are some of the ways you describe yourself — we want to learn more about you At TC Energy, we are Energy Problem Solvers — passionate about transitioning North America to cleaner energy while meeting the energy demands of today and tomorrow. If that sounds like a challenge you want to help tackle, we want you to join our team

The Opportunity

Our Canadian natural gas pipelines business is looking to add an #EnergyProblemSolver in Calgary.

We are seeking a Commercial Administrator to join the Commercial Enablement team in TC Energy’s Non-Regulated Commercial and Business Development (C&BD) department. This is a opportunity to be a part of an effective, collaborative, and creative group commercially managing a critical link in connecting secure, affordable and sustainable Canadian natural gas to the world: the Coastal GasLink (CGL) pipeline and related business opportunities.

In this role, you will be pivotal in ensuring that governance requirements are administered for the department’s commercial and partnership agreements. You will ensure that committee meetings related to executing those agreements are organized, documented, and executed in adherence to their Terms of Reference (TORs).

You and your colleagues’ governance and support scope will include the operating CGL and Ventures LP pipelines, CGL’s equity partners, and growth opportunities like the

Cedar Link Project

and

CGL Phase 2 Project


What you’ll do-
- Execute governance processes: By understanding all committee mandates and attending (with your colleagues) all commercial committees as either a Secretary or observer, you will ensure each committee stays within its own obligations and that issues affecting multiple committees are identified and resolved with all relevant stakeholders- Coordinate and administer working groups and committees: Organize meetings, manage distribution lists and attendees including ensuring ability to access in-person and virtual meeting spaces, act as Secretary for select committees and compile and distribute materials to satisfy commercial and partnership agreement requirements and ensure timely, aligned decisions. Meeting materials may include obtaining meeting spaces, administrative organization for off-site locations or tours, developing and seeking approval of Terms of Reference, agendas, pre-read packages, minutes, and tracking action items, ensuring that governance activities within your scope are conducted with precision and accountability- Administer executive committees on behalf of team: Provide operational support for executive committees where the Manager, Commercial Enablement or other members of the team act as Secretary, facilitator, etc. This allows leadership to focus on strategic priorities while ensuring governance processes are upheld-
- Assist in maintaining the integrity of commercial records: By administering one source of truth for commercial records and managing secure access permissions, you will ensure accuracy, accessibility, and efficiency across the commercial record lifecycle- Shared inbox and information distribution: Managing distribution lists and escalating inquiries and alerts to the CGL Commercial Governance inbox to the appropriate contacts will facilitate your colleagues’ prompt response to critical operational or commercial developments on the CGL pipeline and related energy infrastructure- Support management and colleagues: Facilitate preparations for meetings and presentations, ensuring materials are ready, reviewed and aligned with objectives to improve quality and pace of decision-making outcomes.

Minimum Qualifications- 5+ years of experience in administrative coordination, preferably in a business development, commercial, or governance environment- Self-motivated and skilled at managing ambiguity and sensitive or confidential information in a fast-paced, deliverable-oriented environment- Ability to manage and continuously improve processes and procedures- Systems thinking to identify for leadership and colleagues emerging governance or organizational challenges or opportunities to enable SMEs to develop solutions to improve the team’s approach- Attention to detail and a proactive mindset to drive committee actions and strong secretarial skills, particularly in taking accurate and comprehensive meeting minutes- Excellent verbal and written communication skills, including facilitating group discussions and meetings for internal and external representatives- Comfort with Microsoft Office Suite (especially Outlook, SharePoint, Teams, PowerPoint and Word) to ensure confidentiality and compliance while facilitating appropriate information sharing and transparency.

Preferred Qualifications- Proficiency with CoPilot- Demonstrated experience supporting executive, Board of Directors, or partnership level committees- Experience with content management systems or workflow tools (e.g., Power Apps)- Knowledge of TC Energy or CGL corp