Team Administrative Assistant

3 days ago

Thunder Bay, Canada The Children's Aid Society of the District of Thunder Bay Full time

**Team Administrative Assistant**:

- Full Time, Permanent (33.75 hours/week)_

**POSITION PURPOSE**:
Reporting to the Manager of Administration and Privacy, the incumbent will work in close co-operation with and provide administrative and clerical support to various department Managers and frontline staff. This position also provides back-up coverage to other Administrative Assistants and reception as needed.

**POSITION QUALIFICATIONS AND REQUIREMENTS**:

- Completion of a business or commercial diploma or certificate from an accredited college or equivalent combination of education and experience.
- Intermediate skill level and extensive experience in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Demonstrated experience utilizing various computer software programs.
- Accurate and fast word processing skills.
- Excellent communication skills including strong interpersonal, written, and verbal skills and an ability to interact with a wide variety of people.
- Ability to effectively manage inter-personal conflict.
- Travel to the district as required.
- Ability to maintain a strong sense of professional judgement and confidentiality.
- Excellent organizational, coordination and time management skills to determine priorities, meet strict timelines and manage several assignments simultaneously.
- Ability to assess workflow and administrative functions, and to suggest modifications to improve efficiency, manage data, maintain multiple calendars, and develop effective systems.
- Ability to use sound judgment and tact to address a range of issues and to problem-solve.
- Ability to work independently, or as part of a team.
- Ability to adapt to change and learn new technology for effective use in the workplace.
- Contribute to a culture of diversity, equity, and inclusion with a commitment to the elimination of disparity and disproportionality in service outcomes.
- Criminal Records Check satisfactory to the Agency required upon conditional offer of employment.

**APPLICATION INFORMATION - Applications Received to 5:00 pm on November 14th, 2025.**
- We thank all applicants; however only those considered for an interview will be contacted._

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