Manager Administrative Services

**Job Posting**
- This is an exciting challenge for a motivated self-starter with a strong administrative background, coupled with political acumen and a commitment to developing others. _

The Manager, Administrative Services leads personnel through integrity, credibility and by example in a manner that supports and promotes the mission, vision and values of HRFE. They are a key member of the HRFE Fire Strategic Management Team (FST). On behalf of the Fire Chief, this position provides coaching and advice to all members of HRFE management, particularly in the interpretation and direction of HRM corporate policies and processes, administrative collective agreements.

**QUALIFICATIONS**
**Education and Experience**:

- Post secondary credentials with a major concentration in Business Studies, Public Administration, Office Administration or a related field.
- Must have minimum seven (7) years’ experience in a senior administrative position.
- Must have minimum two (2) years’ experience in people management or developing others.
- Requirement to obtain Incident Command System (ICS) - level 200 within six months of hire.
- Valid Nova Scotia driver’s license is required.
- Experience working in a unionized environment is considered an asset.
- Graduation from HRM’s Aspiring Leader’s Program is considered an asset, and completion of the program is equivalent to one year of leadership experience.

**Technical / Job Specific Knowledge and Abilities**:

- Knowledge of the principles of management.
- Knowledge of customer service principles.
- Knowledge of HRM’s Financial management processing including procurement, financial planning, projections and accounts payable/receivable.
- Ability to prepare and present reports.
- Excellent verbal and written communication skills.
- Knowledge of the operating and capital budgeting processes.
- Must have strong results orientation and a track record of execution with well-developed project management capabilities.
- Knowledge of municipal government and its services, including the governance structure for Council and Committees.
- Knowledge of the Municipality’s corporate structure, its business units and functions, procedures, and the inter-dependencies/relationships between Corporate & Customer Services and the other business units in HRM.
- Familiarity with the Council report process.
- Thorough knowledge of current administrative/office management practices and procedures, including the establishment and maintenance of filing systems, information management systems, and human resource systems.
- Excellent organizational skills with proven abilities to prioritize competing demands and timelines to accomplish tasks.
- Above average attention to detail and a high level of accuracy.
- Effective written communication and interpersonal skills.
- Knowledge of administrative practices and procedures.
- Knowledge of the geography of HRM.
- Knowledge of records management.
- Knowledge of Human Resource principles and practices.
- General knowledge of theory and practice of fire suppression.
- General knowledge of firefighting equipment and tools for fire suppression.
- General knowledge of the deployment of personnel and equipment to emergency and fire situations.
- General knowledge of the HRM Fire and Emergency volunteer structure and understanding of the issues concerning and requirements of the volunteer sector.
- General knowledge of fire prevention including inspection, investigation and code enforcement.
- Practical knowledge of Collective Agreements in place (IAFF/NSGEU) and their administration.

**Security Clearance Requirements**:Applicants may be required to complete an employment security screening check.

**COMPETENCIES**:Valuing Diversity, Analytical Thinking, Communication, Conflict Management, Customer Service, Managing Change, Networking/Relationship Building, Organizational Awareness, Values & Ethics, Visioning, Strategic Thinking & Innovation

**WORK STATUS**:Permanent, full-time

**HOURS OF WORK**:Monday to Friday, 35 hours per week; flexibility required based on operational requirements.

**SALARY**:NU7 on the non-union salary scale; $82,080-$106,220. Salary to be commensurate with experience.

**WORK LOCATION**: 40 Alderney Drive, Dartmouth; there is also a requirement to occasionally attend work events at various locations throughout HRM.

**CLOSING DATE**: Applications will be received up to **11:59 PM on Tuesday, December 3, 2024.**

**Please note**:We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.

(position # 78639747)