Casual Part Time Administrative Assistant

2 weeks ago

Hamilton, Canada The Graduate Students Association Full time

**Job Posting: Casual Part-Time Administrative Assistant**

**About the GSA**:
The GSA is a not-for-profit organization that advocates for and represents over 5,000 graduate students at McMaster University. We provide resources, support, and services designed to improve the academic and social experience of graduate students. Our office is located on the beautiful McMaster University campus in the refectory building, fostering a collaborative and inclusive work environment. The GSA also manages Phoenix Grill and Bar, the graduate student pub, and its office is located adjacent to it.

**Position Summary**:
**Key Responsibilities**:

- Provide administrative support to facilitate efficient daily office operations.
- Maintain both physical and digital filing systems.
- Assist with scheduling, including booking appointments and managing calendars for senior staff.
- Draft, edit, and distribute letters, reports, and other documents.
- Support meeting preparation by coordinating logistics, drafting agendas, and taking minutes.
- Operate and maintain office equipment and work with vendors for repairs and supply management.
- Conduct research, gather information, and assist in preparing reports or presentations.
- Ensure the confidentiality of sensitive information and adhere to privacy policies and regulations.
- Provide a welcoming and professional presence for students, visitors, and stakeholders.
- Assist in organizing GSA events, including logistics and follow-ups.
- Support GSA executives with administrative tasks and special projects as needed.

**Required Qualifications**:

- Undergraduate or graduate degree in Finance, Accounting, or Business, with strong soft skills such as communication, problem-solving, and teamwork
- Strong written and verbal communication skills.
- Exceptional organizational skills and attention to detail.
- Ability to work independently and manage multiple tasks efficiently.
- Proficiency in Microsoft Office and online communication platforms.
- Previous administrative experience is preferred but not required.

**Why Join the GSA Team?**
- Gain valuable experience in administration, communication, and event management.
- Be part of a team dedicated to enhancing the graduate student experience.
- Work in a diverse and vibrant graduate community.
- Build skills that complement your academic studies and future career.

**Work Hours**:

- 13-20 hours per week
- Monday 10-3, Tuesday 10-3, and Thursday morning

(Hourly wage ranging from $19 to $21, to be determined based on qualifications and experience)

**How to Apply**:
Join us in making a positive impact on the graduate student association at McMaster University

**Job Types**: Part-time, Casual

Pay: $19.00-$21.00 per hour

Expected hours: 13 - 20 per week

**Benefits**:

- Extended health care

Flexible language requirement:

- French not required

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Microsoft Office: 1 year (required)
- Administrative experience: 1 year (required)
- Organizational skills: 1 year (required)

Work Location: In person

Application deadline: 2024-10-09

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