Billing Coordinator

7 days ago

Hamilton, Canada exp Full time

At EXP, we know that great experiences start with the right people. We believe that work should be challenging, and the challenge should be fun. We also believe that exponential possibilities are more likely to occur with a respectful, satisfying and empowering company. We value and respect our employees - their experience and expertise as well as their energy, passion and diversity - and their innovative approach to work and to life.

**Your Challenge**

**Your Responsibilities**
- Effectively communicate with Project Managers and Sector Leads, regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing
- Set up projects in Deltek and maintain budgets and backlogs throughout the life of the project
- Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup
- Mail final invoices, file client invoice copies and backup documents in the billing folder
- Assess and pursue opportunities for maximization of client billing; communicate with the parties involved as to your observations and actions taken
- Research any unbilled issues to optimize the billing possibilities for the billing period
- Maintain the billing folders for all projects, with all the appropriate documents; contracts, change orders and monthly invoices, in accordance with standard processes and procedures
- Investigate project variances and submit variance reports to management
- Carry out Progress Project Reports
- Provide the accounts payable team members with advice on client billing, relative to consultant invoicing and reimbursable expenses. It is expected that the Biller maintain a continuous line of communication to clear any open issues
- Work with accounts receivables team members regarding unpaid project billings
- Write off any uncollectible receivables, labour or expenses, as directed by the appropriate person
- Close out projects upon completion
- Prepare special project analyses for the Sector Leads, PMs and Billing Management
- Compile information for internal and external audits, as required
- Perform additional assignments, as directed by the Billing Manager
- Communicate and coordinate with the local offices

**The Skills, Knowledge and Abilities We Seek**
- College diploma in Accounting or a related field
- Minimum 3-5 years of Accounting (AP/AR/Billing) knowledge
- Enrolled in CPA program is an asset
- Understands revenue recognition
- Excellent verbal and written communication skills
- Self-motivated with independent work habits
- High attention to detail and accuracy
- Experience working in a fast-paced office and deadline oriented
- Working knowledge of Deltek Vision software is a definite asset

**Our story**

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

**What makes us different**

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

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