Operations Administrator

3 days ago

Calgary, Canada Ambipar Response Canada Inc Full time

At Ambipar Response Canada, we invest in our employees and take pride in fostering growth as you work towards a career in the environmental industry. We offer an energetic, dynamic, and supportive team environment, shaping you to be a leader in your role. Our dedication includes many perks, such as:

- Health & Dental Benefits
- Health Spending Account
- RRSP Matching Program
- Growth Opportunities & Mentorship
- Tuition/Professional Development Reimbursement
- Flex Days
- Employee Assistance Program

**Ambipar**is a multidisciplinary firm that provides a wide range of environmental, emergency response, industrial services, marine services, and training. Opportunity exists for you to grow and learn more about these industries within Ambipar.

**THE OPPORTUNITY**

Ambipar is currently seeking an **Operations Administrator** based out of **Calgary, AB.**

The **Operations Administrator** is to perform the duties and responsibilities provided below in accordance to Ambipar’s standard operating procedures and performance objectives, while adhering to the applicable health and safety regulations, and professional codes of conduct.

**RESPONSIBILITIES AT HAND / WHAT YOUR DAYS WILL CONSIST OF**
- Maintain a safe, clean, and presentable work environment that is welcoming to all guests and employees
- Complete Operations/HSEQ documents daily
- Review approvals submitted, assign tracking numbers, write acceptance letters, input information into spread sheets for review, for multiple facilities
- Review and file field staff daily reports
- Maintain tracking documents daily
- File lab reports and other paperwork
- Maintain and improve the filing system
- Issue PO’s for Operations Team and act as liaison with the Ambipar accounting department.
- Support the compilation of reports for all managers
- Scan and upload documents to Microsoft Teams, maintain the Microsoft Teams filing system in an organized manner
- Printing Manifests
- Maintenance of client filing system
- Maintenance of the Vacation Calendar
- Assist with client proposals
- Presentation development
- Data Management, and data entry
- Sales administration and marketing & promotion assistance
- Arrange travel and hotels for business trips
- Document development and modifications
- Other general Admin duties that may be assigned

**REQUIRED QUALIFICATIONS**
- 3-5 years of prior Office Administrative experience
- Proficient in Microsoft Office with strong Excel skills (able to do some formula work), Word, Outlook, Adobe and Microsoft Teams.
- Must be confident, and work well under pressure in a dynamic environment with fast changing priorities
- Proven exemplary interpersonal skills, detail oriented, organized, and able to perform in a team environment and on independent tasks.
- Experience in the Oil and Gas industry, waste management or Environmental fields an asset.
- Willingness to go the extra mile, when necessary to complete important tasks

Does this sound like you? If so, we can’t wait to hear from you and potentially have you join our team

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