Office Coordinator/assistant

5 days ago

Richmond, Canada Dragados Canada Inc. Full time

Dragados Canada, Inc., the Canadian construction arm of the ACS Group (one of the world’s largest international construction and engineering companies), is seeking a talented and experienced Office Coordinator/Assistant to join its dynamic and energetic team.

Dragados Canada was established in 2008 and has grown steadily into an industry leader in Canada, with offices in Toronto, Vancouver and Montreal, successfully performing a variety of large-scale transportation, bridge, dam, tunnel, and other major infrastructure projects.

**Note: The duties of this role will be conducted from the reception area.**

**Salary**: $48,000 - $65,000 (based on experience and skills)

**Responsibilities**
- Assist senior management and other employees with administrative duties and proposal/project support (document control, meeting minutes, etc.) as requested and maintain appropriate interpersonal relationships with employees and peers
- Draft, proofread, edit and format correspondence, reports, presentations, proposals and other materials/documents
- Perform a wide range of diversified administrative functions including but not limited to answering the phone, photocopying, mail, couriers, organizing materials and filing
- Make travel arrangements and process travel expense reports for senior management
- Greet guests, respond to telephone and electronic inquiries from the public, other offices, suppliers, building administration, liaise with caterers as needed
- Liaise with landlord(s) regarding building notices, office improvements, etc.
- Maintain records and project files, and revisions/updates
- Prepare comprehensive admin and financial documents and forms
- Support the on-boarding of new hires by assisting with the assignment of workstations and ordering supplies and ensuring that workstations are cleaned and ready for new hires
- Schedule repairs and service calls with suppliers for office equipment, furniture, office space and other
- Coordinate with IT regarding the distribution and care of cell phones, laptops and other IT equipment
- Perform other related duties as required

**Qualifications**
- College diploma in Office Administration or other related discipline
- Minimum 2 years of office administration and/or proposal coordination experience
- Experience working in the Construction or engineering industry is considered an asset
- Practical experience carrying out clerical and administrative duties
- Intermediate to advanced computer skills, including MS Office (Word, Excel, PowerPoint and Outlook)
- Fluency in either French or Spanish is considered an asset
- Excellent interpersonal, and verbal and written communication skills
- Well-organized, detail-oriented individual who takes pride in their work and ensures work is always completed to the highest degree of accuracy
- Ability to solve problems quickly in a fast-paced environment

**_ Appropriate accommodations will be provided upon request throughout the recruitment and hiring process._**
- _**_#LI-EK1_

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