Office Administrator

Do you thrive in a fast-paced environment? Are you looking to join a growing team with opportunities to advance your career? If your answer is yes, Community Fire Prevention Ltd., sounds like the place for you

WHO ARE WE?

Centrally located in Port Coquitlam, Community Fire Prevention Ltd., is a proud family owned and operated Canadian based business that has provided 35 years of fire prevention services to the Metro Vancouver area. We are a modern company with old-fashioned values and pride ourselves on being a trusted leader within the Fire Prevention industry. In addition to maintaining safe communities our core focus is to provide 'next-level' service through innovative solutions and meaningful connections. To achieve this, we rely heavily on our core values:

- People First, Wow Every Customer, Everything is Possible and Own it_

Interested in learning more about our team? Check out our Instagram page

THE OPPORTUNITY:

- Key Responsibilities:_
- Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly.
- Provide support to management, including handling correspondence, preparing documents, and scheduling meetings.
- Maintain filing systems and ensure the proper retention, protection, and disposal of records.
- Manage data entry and other record-keeping tasks.
- Oversee office supplies to ensure resources are available when needed.
- Establish and implement office policies and procedures to maintain order and efficiency.
- Review and update office policies as necessary to reflect changing needs.
- Assist with budget preparation and track expenditures.
- Process invoices and manage accounts payable and receivable.
- Coordinate with building management for office maintenance and repairs.
- Ensure a safe and clean work environment.
- Provide regular office operations reports to management and identify areas for improvement.

OUR IDEAL CANDIDATE:
You are an enthusiastic individual seeking a career full of growth and believe in our core values; you prioritize customer satisfaction by creating connection and value empowering others. The successful applicant will contribute to a respectful, flexible, and upbeat team environment that values diversity and inclusion for all.
- Keeps track of multiple tasks simultaneously.
- Strong verbal and written communication skills.
- Works well with others and can foster a positive work environment.
- Completes tasks on time and can properly prioritize work.
- Proficiency in using office software and database management.
- Provides excellent customer service.
- Comfortable tracking office budgets, expenses, and supplies.
- Works effectively as part of a team and contributes to a collaborative office culture.
- Ability to plan, coordinate, and execute office projects or events.
- Detail oriented and comfortable working in a fast-paced environment.
- Must be self-motivated, resourceful, and proactive.
- Must have excellent English communication skills (verbal and written) and a positive friendly attitude.
- Able to work 40hrs per week (overtime and on-call rotation as needed).

WHAT’S IN IT FOR YOU?
- Competitive Salary with incentive structures
- On the job training and opportunity for company paid education
- Career growth and advancement opportunities
- A supportive and energetic work environment / family friendly culture
- Company social events
- Benefits Package that includes extended medical, dental, life and AD&D, EAP, disability and vision care after three months
- Group RRSP with employer matching program after three months

INTERESTED IN THE NEXT STEP TO JOIN US?

If this opportunity sounds like the right fit for you, please submit your resume today.