Pension and Benefits Co-ordinator

**Section**: Compensation and Benefits
**Division**: Human Resources and Organizational Development
**Department**: Corporate Services
**Initial Reporting Location**: Tom Davies Square

**Job Status**: Permanent position

**Affiliation**: Non union
**Hours of Work**: 70 hours bi-weekly
**Shift Work Required**: No

**The start date will follow the selection process.**

This position is eligible to work remotely on a part-time basis.

**Main Function**: Reporting to the Manager of Compensation and Benefits, this position is responsible for the daily and cyclical administration of the OMERS pension plan and the CGS’s group benefit programs, ensuring compliance with the various collective bargaining agreements, relevant legislation, by-laws, regulations, policies, contracts, and administrative procedures.

**Characteristic Duties**: Under the general supervision of the Manager of Compensation and Benefits.
- Responsible for overseeing the day-to-day activities of the Employee Compensation Specialists including coaching, mentoring, leading, and training. Monitor work performed by the Employee Compensation Specialists and Payroll staff ensuring the integrity of Employee lifecycle records contained in various databases. Ensure documentation of all internal processes and procedures is maintained.
- Serve as a liaison with benefits providers, Ontario Municipal Employees’ Retirement System (OMERS) consultants, etc. Act as primary back-up for the Manager of Compensation & Benefits.
- Provide senior level support and expert advice to all levels of staff regarding the interpretation of applicable processes, policies, and regulations related to benefit plans, the Ontario Municipal Employees’ Retirement System (OMERS) pension plan, and leave of absences (including personal and ESA leaves).
- Generate, verify, and remit payment of complex monthly self-administered group benefits, Ontario Municipal Employees’ Retirement System, Early Referral Services, Administrative Services Only, and Health Care Spending Account invoices. Analyze premiums and enrolments, identify, and monitor adjustments required that impact premiums or pension contributions ensuring proper accounting practices are followed. Liaise with Payroll in the analysis and reconciliation of benefit and Ontario Municipal Employees’ Retirement System (OMERS) liability accounts. Monitor missed deductions and establish repayment or recovery plans.
- Administer Ontario Municipal Employees’ Retirement System (OMERS) terminations and reporting for terminations, retirements, and disability leaves (Form 143). Manage the disability waiver process, keep employees up to date on their waiver status and meet with individuals as required.
- Provide direction and advise to Payroll staff related to payments and/or adjustments with respect to payroll, pension, and benefits (e.g., vacation credits, boot allowance, missed deductions, vacation accrual, vacation difference).
- Develop and produce year end reports for Vacation and Sick Leave Accruals, including determination of individual adjustments required and validate entitlements for employees with special circumstances. Provide full financial liability reports related to vacation and sick leave for year-end reporting.
- Assist with the completion of the annual year-end processes and financial reporting requirements including OMERS Annual Membership reporting, Pension Adjustment reports for T4 Reporting, Annual Benefit Renewals, Benefit Census Data, Actuarial Reporting requirements, MBNC and HRBN reporting.
- Review any benefit plan changes and update various benefits charts, spreadsheets, and reports following bargaining and at year-end. Liaise with the HRMS Analyst to ensure that changes are reflected in PeopleSoft.
- Assist with preparation of onboarding and offboarding packages for Councillor’s regarding their benefit and pension coverage.
- Prepare, analyze, and provide statistical and trend data for benefit/pension related reports (for example, benefit premium summaries, benefit claims trends, retirement risk reporting, etc.)
- Identify, recommend, and implement changes to improve processes and enhance efficiencies within the Compensation and Benefits section.
- Facilitate various education and information sessions for all staff regarding their pension and benefits plans, identifying areas in Human Resources processes which may require updates, modifications, and ensuring these are documented.
- Assist with the Quarter Century/Retiree Recognition Event and other events as required.
- Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
- Perform other related duties as required.

**Qualifications**:
**Education and Training**:

- Community College Diploma in a related discipline (e.g., Human Resources, Business Administration, Benefits Administration, Pension Administration).
- Additional specialized training required (e.g., Certifie