Project Manager

**General Accountability**

**Purpose and Scope**
Working under the direction of the Long Range Planning and Sustainability Manager (Project Owner), the Project
Manager is responsible for overseeing and coordinating the project initiating, planning, executing, monitoring and
controlling, and closing (i.e., project management lifecycle) to deliver the City’s Housing Accelerator Fund initiatives.

The Project Manager will undertake a wide variety of project management and coordination duties within the project
lifecycle working and acting with significant autonomy to meet overall work directives and milestones. The Project
Manager will be responsible for managing all aspects as assigned including but not limited to the nature and scope of
work as defined below and in accordance with the standards and guidelines in the Project Management Body of
Knowledge (PMBOK).

**Nature and Scope of Work**
The Project Manager will represent the interests of the City to ensure that the Housing Accelerator Fund project’s
objectives and milestones are met by performing and providing the Project Management services identified below to
initiate, plan, execute, monitor, and control and complete projects efficiently and effectively. Some of the key duties
required to deliver the services include:
**Leadership/Management**:

- Lead and manage project team and assigned staff, including assembling, and hiring as required, managing
- performance, taking corrective action as needed, training, coaching and motivating staff.- Direct and coordinate the activities of project teams, vendors and/or assigned staff.
- Establish work priorities, assign work, and specify deliverables, timelines, and quality expectations, as needed

throughout the project, to ensure on-schedule and on-budget project delivery.

**Project Initiation**:

- Develop a project charter, identifying the project goal, scope, objectives, deliverables, risk assessment,
- communications, protocol, governance, timeline, and budget.- Identify project partners and their interests.

Job Description - Project Manager - Housing Accelerator Fund Initiative (3-year position)

**Project Planning**:

- Develop a project management plan that describes how the project will be executed, monitored, and

controlled, which should include but not limited to:

- Scope management plan
- Requirements management plan
- Schedule management plan
- Cost management plan
- Risk management plan
- Communications management plan
- Project partner (i.e., stakeholder) management plan

**Project Execution**:

- Perform activities to accomplish project objectives.- Manage the completion of the project deliverables to meet the planned project work and milestones.
- Manage project communication channels, both external and internal to the project team.
- Provide updates on project progress, milestones, and issues, and update the Project Owner in accordance
- with the communications management plan.- Issue change requirement and implement approved changes into the project’s scope.
- Manage risks and implement risk response activities.
- Maintain communication and engagement with project partners.
- Facilitate meetings and discussions to gather feedback and make decisions.
- Ensure that project documentation is accurate and up to date.
- Draft and evaluate request for proposals in collaboration with the project team as required to perform

project work.

**Project Monitor and Control**:

- Track project progress against the project management plan.- Assess performance and implement corrective or preventive actions as recommended.
- Identify risks and track, monitor, and report out on status of risk management and ensure risk response plans
- are being executed.- Montior implementation of approved changes as they occur.
- Implement changes to the project plan as required.
- Monitor budget expenditures and resource utilization.
- Manage project budgets, financial resources, and provide updated cost forecasts and project schedule

information.

**Project Closing**:

- Ensure all project deliverables are completed satisfactorily.- Obtain formal acceptance and approval from stakeholders.
- Close out project contracts and documentation.

These duties may vary depending on the size, complexity, and nature of the specific HAF initiative and project.

**City Wide Responsibilities**:

- Build and maintain positive working relationships with coworkers, project team members, stakeholders,
- vendors, and other City employees.- Promote a safe workplace; ensure that all established safety procedures are followed.

**Necessary Qualifications**
**Knowledge**:

- Demonstrated knowledge of project management methodologies, processes, and best practices (project

planning, resource scheduling, stakeholder management, financial management, issue/risk management
and project delivery) as per the Project Management Body of Knowledge (PMBOK).
- Knowledge of change management and stakeholder consultation processes.

Job Descriptio