Special Assistant

3 days ago

Oakville, Canada MPP Effie Triantafilopoulos Constituency Office Full time

We are seeking a highly organized, detail-oriented, and proactive individual to join our constituency office team as the **MPP’s Scheduler and Constituency Support**. This role ensures the MPP’s day runs smoothly, supports community engagement, and helps address constituent concerns. This role has the potential to be extended & become full-time. Salary has potential to increase based on performance.

Key Responsibilities:

- Maintain and update the MPP’s calendar, including meetings, events, and travel.
- Manage and respond to all invitations — bringing them to the MPP’s attention and confirming speaking responsibilities, location, time, scrolls, or other requirements.
- Inform appropriate staff of speaking responsibilities and speech duration.
- Enter all event information into the MPP’s calendar and ensure details are accurate.
- Assist with constituent inquiries, complaints, and concerns — resolving them directly, with senior staff, or forwarding to the appropriate Ministry or level of government.
- Maintain records of constituency concerns and keep the MPP/EA updated on ongoing issues in the riding.
- Maintain databases and mailing lists.
- Conduct media monitoring for the riding.
- Prepare congratulatory scrolls for special occasions (e.g., business openings, birthdays).
- Assist in drafting and editing documents, speeches, reports, and correspondence.
- Attend events and meetings with or on behalf of the MPP; take event photos and draft social media posts.
- Organize and manage specific events for the MPP when needed.
- Other duties as assigned.

What We’re Looking For:
Experience / Education:

- Post-secondary education in administrative studies or equivalent.
- Office experience.

Qualifications:

- General office administration knowledge and experience is required.
- Strong and versatile written and verbal communication skills.
- Patience and the ability to show empathy.
- Ability to use judgment and discretion.
- Able to multi-task and manage projects efficiently in a fast-paced environment.
- Detail-oriented and able to work independently.
- Confidentially handle requests from multiple sources.
- Ability to prioritize and determine the appropriate course of action.
- Knowledge of municipal, provincial, and federal government responsibilities.
- Strong computer skills, including Microsoft Office Suite.
- Ability to attend some evening and weekend events.

**Job Types**: Full-time, Fixed term contract
Contract length: 8 weeks

Pay: $17.20-$20.00 per hour

Expected hours: 35 per week

**Benefits**:

- Company events
- On-site parking

Work Location: In person

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