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Patent Litigation Assistant
2 weeks ago
Osler is currently recruiting for a Patent Litigation Assistant in our Ottawa office in the IP Department (Litigation Section). We are looking for an energetic, enthusiastic individual to provide secretarial services and administrative support to a fast-paced team of legal professionals. This position will assist in managing the practices of one or more legal professionals in the IP Department through the provision of secretarial and administrative support, thereby allowing the legal professional(s) to concentrate on providing legal services to clients.
**Major Responsibilities and Duties**:
- Provides administrative functions for the IP Department (Litigation) which includes drafting, reviewing, and finalizing correspondence.
- Arranges for court reporters and orders copies of transcripts.
- Performs duties associated with litigation practices such as assisting counsel with trial preparation; organizing documentation and sending required materials to opposing counsel; maintains book of pleadings; prepares court documents, etc.
- Performs client account administration which includes receiving, reviewing, editing and drafting e-prebills; preparing invoices for review by legal professionals; receiving and preparing accounts for finalization and preparing subsequent correspondence and addressing client inquiries regarding billings; arranging for approval and payment of foreign associates’ invoices.
- Provides clerical support such as answering the telephone, arranging appointments for lawyers, maintaining lawyer’s calendars, and reminding lawyers of deadlines; makes travel/accommodation arrangements on behalf of legal professionals.
- Performs other duties as assigned.
**Position Requirements**
- Completion of Community College Secretarial program or Paralegal Program
- Experience working with IP litigation in a professional office or legal environment is an asset
- Excellent communication and interpersonal skills required to deal with a variety of internal and external contacts
- Ability to multi-task, organize and manage multiple priorities and respond to requests from a wide range of stakeholders
- Excellent writing skills to effectively draft legal documents and proof-read patent documents
- Proactive, and work well in both a team and independent work environment
For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.
We are currently working in a hybrid work arrangement, with a requirement to work partially in the office and an opportunity to work remote.
**Accessibility and Accommodation**
**Background and Reference Checks**
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé.
**No agencies or phone calls please.
