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Project Administrator
2 weeks ago
Overview / Responsibilities:
Wood Environment & Infrastructure Solutions is hiring a **Project Admin **to join our team in **Port Hope, Ontario**
The position is a full-time permanent position for a self-motivated, energetic, and organized individual to become trained in various aspects of our day-to-day operations related to project coordination, oversight of activities, resolving issues, reporting, team support, and other duties as assigned.
**Key Responsibilities**:
- Supports managers and project teams in organizing, performing, tracking and reporting project health and performance
- Prepare workplans and proposals for on-going pursuit or newly awarded projects.
- Technical; works with project personnel; reviews and understands project drawings and specifications; drafts and understand technical project documents and contract correspondence.
- Scheduling: progress tracking, work activity scheduling, and communicating progress to managers and team members.
- Procurement: manage subcontracts and suppliers, orders, reviews payment certificates/invoices, working closely with procurement.
- Budgeting; understands and maintains budgets and forecasts.
- Tracking; tracking all manner of project statistics and information. Organize, save, and report information to managers and team members.
- Coordination; communicates, organizes, and coordinates between all internal and external stakeholders.
- Invoicing; understands contract payment structure, draft invoices for review by management.
- Planning/Executing; organizes, schedules, coordinates, initiates upcoming project work.
- Meetings; plans and organizes project meetings and events.
- Administrative; organization and administrative duties as required.
- Represents Wood to clients, subcontracts, suppliers, and other internal groups.
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Skills / Qualifications:
- 5+ years of progressive experience or more in a coordination/administration/management position
- Bachelor’s Degree in Civil Engineering, Structural or Architectural from an accredited university an asset but not required
Company Overview:
Diversity Statement (EEO):
- We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
