Site Administrator

2 weeks ago

Scarborough, Canada 95 Development Inc. Full time

**RESPONSIBILITIES**
- Set-up meetings, confirm attendance of meetings, and prepare documents for distribution at meetings. Attend and take minutes of meetings. Type draft copy of minutes for review. Distribute minutes upon acceptance by supervisor.
- File correspondence, invoices, receipts, and other records according to the company filing system. Locate and remove material from file when requested.
- Assign and record or stamp identification numbers or codes in order to index materials for filing.
- Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
- Track materials removed from files in order to ensure that borrowed files are returned.
- Perform general office duties such as typing, operating office machines, or sorting mail.
- Assist site superintendent to complete the daily report and daily log, upload site photos, record inspection and accident report, ect.
- Process and prepare submittals for incoming and outgoing documents and shop drawings.
- Complete purchase orders in a diligent manner with the assistance of the site staff ensuring that all purchase orders are legible and complete.
- Perform office duties under the direction of site office personnel.

**QUALIFICATIONS**

SERVICE / PERSONAL SKILLS:
EXPERIENCE & TECHNICAL SKILLS:

- Proficient in AutoCAD, Revit, MS Project software.
- Ability to read and understand Architectural drawings and specifications.
- Ability to work under pressure.
- Ability to multi-task, prioritize and work with tight deadlines.
- Proficient in Microsoft Excel, Word & Outlook.
- Strong attention to detail.
- Strong analytical and organizational skills.
- Excellent communication skills both oral and written.
- Excellent customer service experience.
- Ability to work independently and as a team.
- Proactive mindset. Upgrading and identifying opportunities for improvement.
- Speak English and Mandarin.

**Job Types**: Full-time, Permanent

Additional pay:

- Bonus pay

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Day shift

**Education**:

- Secondary School (required)

**Experience**:

- Construction: 1 year (preferred)
- Project Development: 1 year (preferred)

**Language**:

- Mandarin (required)

Licence/Certification:

- Driving Licence (preferred)

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