Production Coordinator

About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more. Come work with us Job Summary A Brief Overview This role oversees day-to-day operations of the SmithStore and all e-fulfillment tasks. This includes but is not limited to: monitoring inventory and sales reports, ordering inventory from suppliers and working with the replenishment team to induct inventory, locating and providing customs verification information for shipping, invoice coding and journal reconciliation monthly, on-site audits at the e-fulfillment depot as well as providing responsive customer service to internal and external clients. This role works closely with the Director of Operations to identify items that should be added/removed to the store and researches and recommends products to consider with revenue in mind. This position plans and coordinates all backend activities related to the production of materials, including securing component elements, liaising with printers and others, and performing quality checks. This position supports video and photo production by scheduling, coordinating participants, securing all sign-offs and permissions, working with vendors, and providing on-site co-ordination. This position also supports event staging by obtaining venue and supplier quotes, performing site checks, securing components, arranging shipping and/or set-up of materials, producing and distributing invitations, recording RSVPs, registrations or tickets sales, and supporting on-site registration. **Job Description**: " What you will do Plans and coordinates all backend activities related to the production of materials. Secures component elements, liaises with printers and others, and performs quality checks. Maintains inventory of production materials. Supports video and photo production by scheduling, coordinating participants, securing all sign-offs and permissions, working with vendors, and providing on-site co-ordination. Supports event staging by obtaining venue and supplier quotes, performing site checks, securing components, arranging shipping and/or set-up of materials, producing and distributing invitations, recording RSVPs, registrations or tickets sales, and supporting on-site registration. Oversees logístical details, including vendor management, materials delivery, people coordination, on-site event support. Performs accounting and bookkeeping activities including reconciling accounts, expense reimbursements, invoicing, and tracking of expenditures against budgeted line items. Provides administrative support for the team. Other duties as required in support of the department and/or unit. Required Education Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent. In addition, requires trade certification, qualification, or on-going learning to remain ahead of changes in technology or emerging fields. Required Experience More than 2 years and up to and including 3 years of experience. Consideration may be given to an equivalent combination of education and experience. Job Knowledge and Requirements Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience. Provide consultation and advice on non-straightforward and/or complex issues. Interaction with others typically requires interpersonal skills and the ability to understand and influence. Adapt messages to meet the needs of the intended audience. Build relationships, trust and credibility. Manage own work and may train and review the work of casual employees, work study students and/or volunteers, to see commitments through to completion. Contribute to setting work priorities and direction, supporting the team in achieving goals and objectives. Participate in project team meetings and develop individual project plans. Lead procedural or technological change within a unit. Identify new problems and seek information and input to fully understand the cause of problems. Identify opportunities to improve the effectiveness and efficiency of work processes. Draw logical conclusions and provides opinions and recommendations. Research equity, diversity, accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning. Commitment to principles of equity, diversity, accessibility, inclusion, Indigenization and human rights for equity deserving groups. " Employment Equity and Accessibility Statement