Office Administrative Assistant

1 week ago

NiagaraontheLake, Canada Firing Industries Ltd. Full time

**Job Posting: Office Administrative Assistant (Logistics & Ordering) - Engineering Industry**

**About Us**:
**Position Overview**:
We are looking for a friendly, efficient, flexible and hard-working Office Administrative Assistant to join the Firing Industries team. In this role you will have a focus on logistics and ordering, you will play a critical role in ensuring smooth day-to-day operations, database management, ordering equipment, arrange transportation and managing inventory. You will work closely with our engineering team, suppliers, and contractors to ensure timely and cost-effective delivery of materials and services.

**Key Responsibilities**:

- Manage and maintain accurate inventory levels for all materials and equipment used in engineering projects.
- Gate keeper for the company, answer the phone, collect mail, equipment ordering databank.
- Support the accounting team with invoicing, purchase order tracking, and budgeting for materials.
- Oversee the ordering and procurement process, ensuring timely purchasing of supplies, tools, and parts.
- Liaise with suppliers, vendors, and contractors to negotiate pricing and delivery schedules.
- Monitor logistics to ensure efficient and on-time delivery of materials and equipment to various job sites.
- Handle and resolve any issues related to product returns, discrepancies, or delays in shipping.
- Maintain records of all orders, deliveries, and logístical processes in a systematic manner.
- Collaborate with the engineering and operations teams to ensure that all logistics and ordering procedures align with project requirements and timelines.

**Qualifications**:

- 3+ years of experience in office management, logistics, or procurement within the engineering or construction industry preferred. College degree required.
- Strong understanding of inventory management.
- Proficient in using office management software, ERP systems, and procurement tools.
- Excellent communication and negotiation skills, with the ability to work effectively with vendors, suppliers, and internal teams.
- Detail-oriented with exceptional organizational and time-management skills.
- Quick learner with the ability to solve problems efficiently while maintaining a positive working environment.
- English, spoken and written and French, spoken and written (preferred)

**Why Join Us?**
- Competitive salary and benefits package (Manulife Medical coverage)
- Opportunity to work in a fast-paced and innovative engineering environment.
- Collaborative and supportive team culture.

**How to Apply**:
Firing Industries Ltd. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Pay: From $45,000.00 per year

**Benefits**:

- Extended health care
- Paid time off

Schedule:

- Monday to Friday

**Education**:

- DCS / DEC (preferred)

**Experience**:

- office administration: 3 years (preferred)

**Language**:

- French (preferred)

Work Location: In person

  • Office Administrator

    2 weeks ago

    Niagara-on-the-Lake, Canada Miller Waste System Full time

    MILLER WASTE SYSTEMS - Office Administrator **Title**: Office Administrator **Location**: Miller Waste Systems Inc. - Niagara-on-the-Lake, Ontario **Reporting to**: Operations Manager **Start Date**: ASAP **Description**: Miller Waste Systems Inc. has been in operation since 1961. Miller is a leader in waste management and diversion, providing...

  • Office Assistant

    1 day ago

    Niagara-on-the-Lake, Ontario, Canada Niagara Motors Full time $30,000 - $35,000 per year

    Company OverviewNiagara Motors is a family owned, General Motors dealership located in Virgil. We are committed to providing excellent customer service and fostering a welcoming environment for our clients and staff.SummaryWe are seeking a dedicated part-time Office Assistant to join our team. The ideal candidate will be organised, customer-focused, and...

  • Office Assistant

    2 weeks ago

    Niagara-on-the-Lake, Canada Pillitteri Estates Winery Full time

    Pillitteri Estates Winery is seeking a highly motivated and organized individual to join our administrative team. **Job Details**: - Terms of employment: Permanent, Full time 40 Hours / Week - Monday to Friday from 8am until 4pm **Job Requirements**: Languages - English Education - Secondary (high) school graduation certificate Experience - Experience...

  • Administrative Assistant

    1 week ago

    Niagara-on-the-Lake, Canada Vintage Hotels Full time

    Vintage Hotels is currently seeking a part time Administrative Assistant to join our growing team! Situated in the heart of Niagara, this is an excellent opportunity to join a tenured team who will support you and your learning and development. This is a unique role that will support both our Payroll and accounting team with their day to day administrative...

  • Dental Office Administrator

    3 days ago

    Niagara-on-the-Lake, Canada Stone Road Dental Full time

    _**Dental Office Administrator**_ Come join our amazing, growing, passionate team, as a Dental Office Administrator. We are searching for an organized **_Dental Office administrator _**to join our growing team! ABEL dent software experience is preferred. Your role will be vitally important to helping our practice run smoothly & enable our clinical team to...

  • Dental Office Administrator

    1 day ago

    Niagara-on-the-Lake, Canada Stone Road Dental Full time

    _**Dental Office Administrator**_ Come join our amazing, growing, passionate team, as a Dental Office Administrator. We are searching for an organized **_Dental Office administrator _**to join our growing team! ABEL dent software experience is preferred. Your role will be vitally important to helping our practice run smoothly & enable our clinical team to...

  • Office Administrator

    5 days ago

    Niagara-on-the-Lake, Canada Ontario Truck Driving School Full time

    **About us** Ontario Truck Driving School is a commercial vehicle training school with a campus in Niagara-on-the-Lake, ON. We are professional, customer-centric, collaborative and our goal is to foster a friendly, productive, and inclusive work environment for staff and students. Our work environment includes: - Modern office amenities - On-the-job...

  • Administrative Assistant/bookkeeper

    1 day ago

    Niagara-on-the-Lake, Canada Benchwood Builders Full time

    Benchwood Builders Inc. specializes in advanced renovations and unique, estate home building in the Niagara-on-the-Lake area. We are currently looking for an experienced administrative assistant to work collaboratively and independently. **KEY DUTIES & RESPONSIBILITIES** - Invoicing customers - Handling accounts payable and receivable - Submitting and...

  • Office Administrator/receptionist

    2 weeks ago

    Niagara-on-the-Lake, Canada Great North Physiotherapy Full time

    **JOIN OUR TEAM AT GREAT NORTH PHYSIOTHERAPY** If you're an early-rising, ultra-organized people-person who loves helping athletes and families feel taken care of, you'll thrive here. Great North Physiotherapy is a busy, community-driven clinic in Niagara-on-the-Lake (Virgil) offering sports physio, pelvic health, massage therapy, concussion/vestibular...

  • Office Administrator

    7 days ago

    Niagara-on-the-Lake, Canada The Fine Estates Team Full time

    **Administrative & Marketing Coordinator** Niagara-on-the-Lake, ON | Full-Time | The Fine Estates Team **About Us** The Fine Estates Team is one of the top-performing real estate teams in Ontario, known for our professionalism, client-first approach, and commitment to growth. We’re looking for a **forward-thinking, organized Administrative & Marketing...