Executive Administrative Support Clerk

The District Municipality of Muskoka is currently recruiting for a

Executive Administrative Support Clerk

**Posting Date**: Wednesday, August 6, 2025
**Starting Rate**: $57,887 annually
**Salary Range**: $57,887 - $67,720 annually
**Hours of Work**: 37.5 hours per week
**Classification**: Non-Union Class 3
**Status**: Permanent Full-Time

**The District**:
Muskoka is a great place to live and play, and the District is a four-season municipality
passionate about protecting, servicing and caring for this community. We have opportunities
that will allow you to learn, grow and build your career amongst other ambitious leaders and
innovators. We offer a competitive compensation package and are committed to promoting
diversity, accessibility and inclusion. **It’s what we do**

**The Opportunity**:
The Executive Administrative Support Clerk provides confidential administrative support to the
Office of the Chief Administrative Officer (CAO) and District Chair including the Regional
Strategic Initiatives (RSI), Continuous Improvement Unit (CIU), and Communications divisions.
In collaboration with the Executive Office Manager, plans and organizes meetings and events
for internal and external stakeholders, prepares correspondence, and handles sensitive
information with discretion.

**What you will do**:

- Provides administrative support to departmental staff including but not limited to conducting

research and gathering information, preparing correspondence, data entry, filing,
photocopying, and general office procedures.
- Provides administrative support for assigned special projects, corporate planning activities,

task forces and committees.
- Support the CAO (and on occasion DSLT) with coordination of off-site meetings, agencies

/board meetings, and/or CAO townhall-type meetings, which could include coordinating
venues, presentations and speakers, compiling feedback, and following up on action items.
- Schedule appointments, arrange internal and/or public meetings/events, book facilities,

welcome and register guests, organize the delivery of presentation equipment, prepare
necessary documentation, provide for catering and inform participants of arrangements.
- Prepare meeting agendas, take minutes, and track action items as required.
- Develop and maintain departmental files and record keeping systems including electronic

files, scanning, records retention of financial, personnel and other confidential or sensitive
files.
- Communicate and act as a liaison with other District departments, members of Council,

members of other Committees, provincial and federal ministries, and other agencies and
related organizations.
- Participate in corporate special projects and events, such as development of strategic

priorities, media events, ministry delegations, conferences, and workshops.
- Provide back-up support to the Executive Office Manager and Corporate departmental

Administrative Assistants, as required.
- Other related duties as assigned.

**What you will need**:

- Graduation from a 2-year community college, or equivalent, in Office Administration,
- Business, Public Administration, Communications, or other related program.
- Two to three years of progressively responsible related experience.
- Exceptional interpersonal / customer service skills, including tact, diplomacy, and
- confidentiality.
- Superior organizational skills and a demonstrated high level of accuracy, speed, and
- attention to detail.
- Advanced technological proficiency and highly developed written and oral communication
- skills.
- Ability to deal effectively and diplomatically with the public, community partners, staff, senior
- officials and municipal, provincial and federal politicians.
- SharePoint.

**What we are offering**:
The District is proud to offer the following benefits with this job:

- Health benefits
- Paid vacation
- Paid leaves
- OMERS pension
- Work-life flexibility
- Perks and discounts
- Wellness programs
- Fostering and fun environment
- Professional development and education opportunities
- Pay range progression based on length of time in the job and satisfactory performance

**The Next Step**
If you have the necessary skills, experience and qualifications, and can support our vision and
now link below.

**APPLY NOW** or visit our **careers page** for other opportunities.

**This internal posting is also being posted externally.**

The District of Muskoka is an equal opportunity employer and values diversity in our workforce, encouraging

equal opportunities and standards of goods and services, and we are compliant with the Accessibility for Ontarians
with Disabilities Act. If you require disability related accommodation to participate in the recruitment process, please
advise the Human Resources department as soon as possible. Accommodation may be provided in all steps of the

hiring process. Any questions regarding this posting should be directed to the Human Resources Department.