Accounts Receivable Administrator

Accounts Receivable Administrator

Status:
Regular, Full time

**Location**:
Burnaby, British Columbia
Job Description

Reporting to the Credit Manager, the Accounts Receivable Administrator will be responsible for posting checks received, direct deposits and credit card payments, to balance the cash registers of each business center, to contact customers to clarify any missing details on payments received, provide administrative support to management, other personnel, operation as well as assisting with AR responsibilities.

**MAIN RESPONSIBILITIES**:

- Ensure that payments received are posted on time and without errors;
- Ensure that daily bank deposits comply with the data provided by the business centers and the accounting system; make the necessary corrections if this is not the case;
- Balance the daily cash registers with the reports generated from the accounting system;
- Sort the files received from the business centers and distribute the documents belonging to team members;
- Collaborate with other accounting departments (mainly collection and bank reconciliation) and provide help when needed;
- Oversees administration of various financial functions (e.g., invoices, expense claims, purchase requisitions and orders, purchasing of stationary and/or office equipment, budget variance reports);
- Provides administrative support to management;
- Maintains administrative records;
- Communicates and coordinates activities with Head office ;
- Develops and maintains templates for uniformity and efficiency of key document preparation; prepares and maintains documentation of administrative work functions;
- Ability to work independently in a busy environment with conflicting priorities and deadlines with the ability to prioritize multiple projects
- High level of interpersonal and communications skills, both verbal and written;
- Provides guidance and assistance to other administrative personnel, profit centers as well as assisting with collecting receivables;
- Ad hoc requests;
- All other related tasks.

**REQUIREMENTS**:

- Accounting background: your 2-3 years of experience in accounts receivable or in a similar field of work, combined with your college studies (DEP or DEC) in accounting have enabled you to acquire the knowledge and skills to fulfill your responsibilities autonomously;
- Computer literacy: strong knowledge of Microsoft Excel is essential to efficiently perform your duties. Knowledge of SAP would be a great asset;
- Organizational skills: despite a rapid flow and a heavy workload, you know how to manage stress and establish priorities in order to act quickly and meet tight deadlines;
- Rigor: you are professional and meticulous, detail-oriented ensuring accuracy of invoices received and their supporting documents;
- Collaborative spirit: you are undoubtedly an excellent team player and you promote mutual aid and communication for better results;

What’s in it for you

Voted Great Place to Work®, you can build an interesting and challenging career with possibility of advancement as well as continued personal and professional development. Guillevin has always given its employees the opportunity to develop their autonomy, professional skills and competencies. By joining us, you will integrate a team of motivated, competent, and engaged team players. Our Total Rewards package focuses on our human capital to create an environment where our employees can reach their full potential.

What we offer:

- A fast-paced, dynamic, empowering and friendly work environment open to today’s reality.
- Competitive salary and participation in our generous profit-sharing program that recognizes the individual contribution of our employees. There is no limit to your ingenuity; you are encouraged to create, improve, learn and surpass yourself.
- Flexible benefits program where you can choose the benefits and levels of coverage that are right for you:
- Health, dental, paramedical & vision care, and prescription medication- Short
- and long-term disability benefits because you never know what the future holds- Supplemental Health Insurance- Life insurance- Employee Assistance Program (EAP) with Telemedicine- Travel Insurance
- Reimbursement of training expenses to acquire new skills and advance your career within the organization
- RRSP with generous employer contribution
- Possibility of contributing to a TFSA with a favorable group rate
- Post-graduate scholarship program for children of our employees
- Employee discounts on purchases
- Free parking
- Electric vehicle charging stations in many of our locations

Guillevin ensures equality in the recruitment and selection process by making employment decisions based on qualifications, relevant experience, knowledge and capability, demonstrated skills and accomplishments.

We thank all applicants for their interest, however, only those under consideration will be contacted.

The masculine gender is used solely to simplify the text.