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Timekeeping & Cost Coordinator (Hybrid)
2 weeks ago
BWXT Canada Ltd. is a world leader in design, engineering, manufacture, construction and service of nuclear power generation equipment. As a supplier of innovative, high-quality nuclear components and services we cater to a worldwide customer base. We take great pride in supplying highly engineered solutions that allow our customers to compete within the complex nuclear power generation industry.
**_Please note that the incumbent will be initially stationed at the Darlington Generating Station in Bowmanville and must be willing to also be stationed at the Pickering Generating Station depending on where we secure future work. It is likely that two days per week will be worked from home. 8 to 12 weeks of initial training at our Cambridge facility will be required._**
JOB PURPOSE
Reporting to the Commercial Operations Support Manager, this role entails coordinating all project related time keeping, craft and contractor personnel pay-runs, sub-contractor invoice reconciliation, customer time tracking reconciliation and cost and sell reports for nuclear stations. This role aligns to project demand and experiences periods of high demand during execution periods.
RESPONSIBILITIES
Hire-On Coordination Support
- Support Onboarding & Training Coordinators by preparing hire-on packages for EPSCA trades (craft), contract and sub-contract personnel. Send mandatory documentation requirements for hire-on date to incoming personnel via Trades Hall or sub-contractor office.
Payroll/Timesheet/Project Delays
- Manage project WBS time charges and sub-contractor invoices throughout the project lifecycle.
- Ensure that time charges are accurately stated and are in alignment with specific customer time clock systems.
- Create a crew list that documents personnel data, role, pay structure and time phased shift start and stop times for recording and synchronization with the customer’s time clock system.
- Create crew timesheets pre-populated with anticipated daily work schedules and send to shift supervisors at the start of every week.
- Input timesheet data received from site into the time tracking system on a daily basis and ensure that all site notifications of exceptions are well documented.
- Administer training sessions for new supervision to ensure the expectations of the daily time reporting process are met and understood.
- Ensure that time tracking systems sell reports are aligned to the project specific contract terms & conditions.
- Submit all week ending time data to the customer’s time clock system for analysis.
- Upon receipt of time clock analysis, record in centralized system, filter out variances, create proposed reconciliation and produce reports for management with time record variances for reconciliation approval.
- Update all time tracking data with approved hours from management and send reconciled time data to the customer’s time clock system for synchronization.
- Ensure hours reported for all trades (craft) personnel are compliant with the Electrical Power Systems Construction Association (EPSCA) collective agreements.
- Monitor project progress at site by communicating with the Site Supervisors, Site Manager and Project Manager on a daily basis.
- Record site delays and produce delay reports.
- Produce project timesheet labour, cost and sell reports.
- Produce project running total reports for Project Controls Earned Value reports.
- Produce customer invoicing backup reports.
- Produce month end accruals for trades (craft) and contractors.
- Produce weekly payroll exports out of time tracking system and upload data into Sage 300 Construction & Real Estate (Timberline). Ensure that all contractor and trade (craft) labour pay-runs are completed on a weekly schedule.
- Review final weekly hours worked report for each project and resolve any discrepancies prior to payroll deadline.
QUALIFICATIONS
- Must be able to clear the Canadian Security Intelligence Service (CSIS) government security assessment.
- Valid security clearance for Bruce Power and Ontario Power Generation sites desirable.
- Degree or diploma in business administration desirable.
- Strong time management skills and able to re-assess priorities to ensure due dates are met.
- Strong understanding of enterprise systems and how to manage change.
- Understanding of general project accounting practices and the Sarbanes-Oxley Act (SOX).
- Experience with customer site specific training and comprehension of policies, procedures and regulations of the nuclear industry.
- Knowledge of Canada/Ontario Labour Laws.
- Proven ability to succeed in autonomous assignments.
- Strong aptitude for the elimination of manual processes/waste.
Required Expertise:
- Microsoft Word, Excel, Outlook and Access.
Desirable Experience:
- Familiarity with the Electrical Power Systems Construction Association (EPSCA) Collective Agreements and Wage Schedules.
- Sage 300 Construction & Real Estate Payroll Software (aka. Sage Timberline Office).
- Experience in C
