Admin Support/receptionist

1 day ago

Ottawa, Canada Direct Travel Full time

**Administrative Assistant - Receptionist**

**Position Overview**

As a key member of the team, the Receptionist/ Administrator will be responsible for efficient, friendly, and courteous service to internal and external clients.

This role will work closely with office team members, including travel advisors and management.

**Responsibilities**
- Provide a front desk reception service and answer incoming calls; redirecting calls or answering inquires as needed
- Welcome and assist all visitors - both customers and suppliers, making them feel comfortable and leaving a positive lasting impression
- Organize meetings - tasks include room bookings, inviting attendees, setting up conferencing facilities
- Assisting with accounting tasks
- Keeping an inventory and ordering office supplies
- Drafting and distributing office memos and correspondence
- Mail and courier duties as required
- Assist travel advisors with completing online transaction invoice processing
- Assist travel advisors with completing online transaction document processing
- Any other ad-hoc receptionist tasks as required

**Basic Qualifications**
- Minimum 1 year of experience as a Receptionist/ Administrator
- Demonstrated ability to work in a confidential manner
- Proficient with Microsoft Office365 Suite (Outlook, Excel, Word, SharePoint, Teams)
- Strong ability to multi-task
- Accurate, detail oriented, and efficient

Direct Travel is an EOE/AA/Veteran/People with Disabilities employer.

**About Direct Travel**

Our growing company relies on excellence to deliver on our commitments to our customers. This starts with our employees. Our inclusive culture encourages entrepreneurial spirit empowering employees to build strong, long-lasting relationships with our clients and deliver innovative solutions. Direct Travel is one of the most respected Travel Management Companies in the industry providing our customers with smart consultation, tailored solutions and a true partnership. Our specific focus on the mid-market means our travel experts deliver personalized service to every client.

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