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Project Administrator

2 weeks ago

Calgary, Canada KLS Earthworks Full time

KLS Earthworks & Environmental is hiring a **Project Administrator** for a **summer student position**. We are specifically targeting CET students or recent graduates from SAIT who are ambitious and ready to dig in and learn.

Reporting to the Project Manager, the Project Administrator will play a crucial role in providing organizational support to the Project Management Team.

**Responsibilities**:

- Acquire and maintain a thorough understanding of the project scope, execution plans, and project specifications, including all plan changes.
- Assist the Project Managers and Coordinators in developing, maintaining, and communicating the project schedule.
- Under the direction of the Project Manager, create and maintain comprehensive project documentation, plans, and reports.
- Oversee project procurement management.
- Collaborate with Project Supervisors to determine resource requirements for projects.
- Issue and manage subcontracts and purchase orders, including reviewing all vendor invoices for accuracy.
- Develop and maintain excellent working relationships with subcontractors and clients.
- Manage the Request for Information (RFI), shop drawing, and change order process, including pricing, negotiating, processing, and assessing cost and schedule impact.
- Monitor project progress and provide cost forecast and schedule information to the Project Manager.
- Compile and track quantities and costs throughout the project.
- Reconcile time and materials work and request change orders as required.
- Assist in creating progress invoices for clients and resolving quantity discrepancies that may arise.
- Participate in all facets of project closeout, including archiving documents, maintenance and warranty manuals, deficiencies, and warranty work.

**Skills**:

- Proven work experience as a Project Administrator or in a similar role.
- Administration and costing experience is an asset.
- Strong knowledge of Microsoft Project and other Microsoft Office software.
- Experience with Heavy Jobs is a plus.
- Ability to interpret contracts, construction drawings, and reports.
- Solid organizational and teamwork skills.

KLS offers competitive compensation, a comprehensive benefits package, an incredible work environment, and career advancement opportunities. We are an equal opportunity employer.

KLS Earthworks & Environmental is a Calgary-based company with deep family roots. In operation since 1990, we are a leader in excavation, earthworks, and environmental construction. Our foundation is built on safety, providing time and cost-saving solutions to construction and remediation projects across Western Canada. We have a fleet of state-of-the-art equipment and a team of highly skilled drivers, operators, and construction professionals.